Coordinator Spares Operation

Strategic and planning

• Support HOD-Spares in execution of aftermarket strategy

Functional

Core

- Prepare invoice domestic and export and packing list based on commercial clearance from sales team

- Export invoicing and related documentation

- Prepare and share monthly and daily Dispatch MIS

- Share dispatch details and docket details with customer

- Organise logistics based on material per invoice

- Monitor courier and shipments till reaches to customer safely

- Co-ordinate with planning, production dept, central logistics dept and courier service providers for shipments pick-up and ensure timely dispatch from factory

- Arrange packing material from supplier, Raise PR and share requirement with purchase dept

- Co-ordinate with production and stores dept for material availability and readiness as per dispatch plan in advance

- Transporter bill passing and forwarding for payment to finance. Follow-up till bill payment is done

- Monthly Provision for services wherever bills not raised

- Share daily packed goods report and its reconciliation

- Focus on keeping customer complaints within target from spares and respond quickly and attend to customer complaints in a more systematic way with CAPA in place.

- Make arrangement for proper storage of materials and finished goods.

- Make delivery challans to send material to suppliers for processing and maintain records

- Maintain 5S, follow discipline and safety practices in stores dept.

- Focus on improving OTDIF %

- Daily sales MIS to mgt

- Daily material issuance against customer orders as per communication from planning dept and online transfer posting in SAP

- Ensure every part no has bin location and located 100 % as per bin location.

- Receive and verify material received from main stores as per list.

- Co-ordinate with production, purchase, controls, design, QA, dispatch function to on time execution of spares orders

- Follow FIFO for shelf-life items.

- Coordinate with design for ECN parts and take appropriate action.

- Inventory management and work towards maintaining zero variance wrt system stock vs physical stock.

- Submitting MIS and other reports monthly.

- Keep a record of sales and restock the store accordingly.

- Manage and train store associates

- Maintain proper records of stores.

Internal process

- Recognizing opportunities for cost reduction and cost control

- Internal dispatch process streamlining and improvement

- Reduce customer complaints, on transit damage and short supply, wrong supply. Supply right quantity as per sales order

- Manage and develop packing team

People development

· Cross skill development and knowledge sharing with internal team members.

· Develop team members

Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.

Key Result Area

· Spares orders execution and support to internal and external customer

· Improve OTDIF, achieve sales revenue, Inventory DOH

Focus on optimising manpower and lower cost (packing, manpower)

Interested candidate share their CVs on sachin.tole@acg-world.com

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person