Core Residency Program Coordinator

SUMMARY

The Core Residency Program Coordinator plays a key role in the administration and coordination of the Core Residency Program. As the link between residents and the Dean of the Core Program, and between the program and other museum departments, the Core Residency Program Coordinator will have excellent interpersonal skills and the ability to work collaboratively, as well as the ability to schedule and execute assignments independently.

DUTIES AND RESPONSIBILITIES

The Core Residency Program Coordinator supports the Dean of the Core Program in all aspects of planning and facilitating the Core Residency Program including the following specific responsibilities:

• Residency Support:

• Coordinates recruitment efforts in collaboration with the Glassell marketing team, including advertising, mailings, and applicant correspondence.
• Manages all aspects of the online admissions review process; organizes and administers virtual and in-person review panel meetings.
• Oversees all aspects of residency orientation, including coordinating immigration paperwork and documentation; managing studio assignments; and preparing studio spaces.
• Serves as a liaison and primary point of contact for all fellows on matters related to HR, payroll, accounting practices, security, and other MFAH departmental procedures.
• Coordinates the preparation and processing of stipends and other award payments.
• Manages all communication with fellows regarding Core-related programming and scheduling, including maintaining the program’s shared calendars.

• Program Support:

• Provides administrative support for the Dean of the Core Residency Program, including coordinating travel arrangements and managing expense reports.
• Assists the Dean with research for lectures, presentations, publications, and program development as needed.
• Maintains organized physical and digital records and archives related to fellows and program visitors.
• Supports fundraising efforts, including grant writing, research, and reporting as needed; interfaces with Development on events involving the Core Salon and other patron groups; and coordinates production of the annual Core edition.
• Prepares Executive Committee reports on Core programming and presents to the committee as needed.
• Maintains Core mailing and email distribution lists.
• Maintains a database of Core alumni contacts and activities; produces and distributes regular correspondence to alumni and supporters.
• Maintains and updates the Core and Glassell Lecture Series websites in collaboration with the Glassell marketing team; ensures program information on the museum’s website remains current.
• Coordinates production of all Core-related promotional materials in collaboration with marketing and graphics teams; coordinates with the Communications department on press releases as needed.
• Acts as liaison and first point of contact for phone and electronic inquiries related to the Core Residency Program. Represents the program in a professional and welcoming manner when interacting with applicants, partners, and the public.
• Performs other duties as assigned.

• Exhibitions & Events:

• Responsible for all logistics related to the Glassell Lecture Series, which overlaps with the Core Residency Program. Manages travel and accommodations for visiting artists and scholars; oversees the hosting of visitors; prepares promotional materials and announcements; schedules program events on the museum master calendar; and coordinates event setup as needed.
• Coordinates and executes additional Core gatherings, including meetings, studio visits, tours, workshops, and other related programs. Prepares and processes honoraria for guest lecturers and other Core visitors.
• Assists Exhibitions Coordinator with all aspects of Core-related exhibitions including logistics and timelines for installation and deinstallation, receptions and events.
• Leads the production of all Glassell Lecture Series and Core-related publications, including managing publication timelines and deadlines; copyediting and proofreading texts; processing images; coordinating rights and reproductions; and coordinating design and printing.
• Interfaces with other museum departments, including Registrar, Development, Communications, Marketing, Publications, Libraries & Archives, Special Events, A/V, Security, Engineering & Facilities, Curatorial, and Exhibitions.

Skills, Knowledge, and Abilities:

• Excellent communication skills and ability to work collaboratively.
• Superior ability to work independently with excellent follow-through and prioritization.
• Proficient in Microsoft Office (Word, PowerPoint, Excel), image processing, and other digital tools.
• Sophisticated research, copyediting, and proofreading skills.
• Superior organizational skills and attention to detail.
• Ability to work weekends and evenings.

Education and Experience:

• 3–5 years of administrative experience and office management skills.
• Bachelor's degree in an art-related field preferred OR an equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved.
• BA in art-related field helpful. Interest in contemporary art required.

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The MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Our multifaceted institution includes multiple gallery buildings, a sculpture garden, two art schools, three eateries and two house museums for decorative arts. The encyclopedic collection numbers more than 70,000 works of art in a wide range of media.

As an employer, MFAH offers a supportive, collegial and inclusive work environment and a competitive benefits package.

Position Available:

Title: Core Residency Program Coordinator

Classification: Non-Exempt – Hourly

Schedule: 35-hour work week – 9 am to 5 pm

Pay Rate: Please see “Compensation” below

Work Location: Museum of Fine Arts, Houston

Working Conditions and Physical Demands

Work will primarily be performed in an office environment. Work will involve extended sitting, and extensive computer use. With or without reasonable accommodation, the individual selected must have the capacity to perform effectively all essential functions. In addition to the other demands mentioned, the demands of the job may or will include:

• Must undergo and meet company standards for background and reference checks.
• Required ability to handle multiple tasks concurrently.
• Extensive computer usage.
• Seeing, hearing, speaking, and writing clearly in order to communicate with staff, guests and others.
• Frequent sitting, which may be required for extended periods of time.
• Good vision or corrected by use of glasses and/or contacts for reading and viewing abilities.

Equal Opportunities for All

The Museum of Fine Arts, Houston (MFAH) is committed to attracting and retaining talented individuals who can contribute meaningfully to our mission and organizational excellence. We welcome all applicants whose skills, experience, and perspectives prepare them to succeed in this role and support the Museum’s work in serving a broad public.

MFAH is an equal opportunity employer. Employment decisions are made based on qualifications, merit, and business needs, and without regard to any characteristic protected by applicable federal, state, or local law. We are committed to fair and consistent employment practices and to maintaining a professional, respectful workplace for all employees.

We recognize that no candidate meets every qualification listed in a job description. If your background and experience align with many of the responsibilities and requirements of this position, we encourage you to apply.

MFAH is committed to ensuring equal access to employment opportunities. Qualified individuals with disabilities may request reasonable accommodations to participate in the application process, interview process, perform essential job functions, and access the benefits and all other privileges of employment. Requests for reasonable accommodation may be directed to the Human Resources Department at HR@mfah.org

Benefits:

The Museum of Fine Arts, Houston, offers an excellent benefits package that includes:

• Medical Insurance: Employee and dependent coverage through a choice of managed health care programs
• Dental Insurance: Employee and dependent coverage through two plan choices
• Vision Insurance: Employee and dependent coverage through a vision program
• Group health, dental and vision insurance coverage available and effective the first of the month following employment with the MFAH for this role.
• Life Insurance & AD&D: Employee coverage at no cost to the employee
• Long Term Disability: Employee coverage at no cost to the employee

The MFAH provides a generous schedule for time off under the following benefit categories:

• Paid Time Off - Used for absences from work such as vacation, illness of short duration, and personal reasons. Hours are accrued biweekly, based on employment status, length of service, and hours worked
• Reserve Time Off - Used for extended illnesses. Employees accrue up to 6 days per year, up to a maximum of 120 days
• Holidays - Full-time employees receive eleven paid holidays per year
• Volunteer Time Off - The MFAH supports activities that enhance and serve the communities in which we live and work. Employees receive up to 40 hours of paid time off annually to give back and volunteer.

Other Benefits

• Staff may contribute to the MFAH Retirement Savings Plan. Eligible staff contributing to the plan may receive up to a 5% matching contribution from the MFAH after one year of service. (We also recognize prior nonprofit service which will provide for an accelerated employer match!)
• Roth IRA also available!

• MFAH Membership – Staff receive a free Family-level membership
• Discounts – Staff receive discounts on purchases at the Museum shop and all on campus eateries and courses for you or your family at the Glassell School of Art.
• Metro commuter subsidy available upon request

Compensation:

Salary will be commensurate with the applicant's experience and the needs and requirements expressed in the job description. The MFAH has set the pay range for this job and level as a general guideline and not a guarantee of the compensation amount or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, the needs and requirements expressed in the job description, as well as internal equity, and alignment with market data, and any related regulations or other laws.

Application Procedure

Qualified applicants should apply online, which will be the most effective way to ensure consideration. Application materials should include:

If you prefer, a list of references will be accepted but not required at this early stage in the process. Applications or letters of interest sent via mail, fax, or direct email to a staff member will not ensure consideration.

Visit the MFAH Careers page at – https://www.mfah.org/about/careers/