Corporate Front Desk Officer

Job Title: Corporate Front Desk Officer

Company Name : Aspect Global Ventures Pvt Ltd

About the Company : Aspect Global Ventures operates across a diverse range of industries, seamlessly blending traditional values with forward-thinking innovation. As a global conglomerate, we have established a strong presence in key markets, including the USA, UK, Singapore, Dubai, Australia, and Japan. Positioned at the intersection of business and innovation, we drive impactful projects worldwide. Our reach across multiple industries reflects our commitment to shaping the future. More than just a corporation, we are a force for change, progress, and meaningful impact.

Location: Bandra

Department:

Administration / Front Office

Reports To:

HR / Admin Manager

Position Overview:

The Corporate Front Desk Officer will be the first point of contact for visitors, clients, and employees. This role requires a warm, professional, and organized individual who can handle front desk operations, coordinate with internal departments, manage administrative support tasks, and ensure smooth day-to-day office functioning.

Key Responsibilities:Front Desk & Guest Management

• Greet and welcome clients, visitors, and guests in a professional and courteous manner.
• Maintain a pleasant, professional appearance and positive tone at all times.
• Ensure visitors sign in and are guided to the appropriate person/department.
• Inform respective HODs / team members about client arrivals, meetings, or concerns promptly.
• Handle incoming calls, emails, and inquiries efficiently.

Meeting Room & Facility Coordination

• Schedule and book cabins/meeting rooms as per requirements.
• Maintain the meeting calendar and avoid conflicts in bookings.
• Ensure meeting rooms are clean, organized, and prepared before appointments.

Administration & Inventory Management

• Maintain records of office supplies and stationery inventory.
• Coordinate with vendors for replenishment and procurement.
• Keep track of courier dispatches and inward packages.
• Maintain and update front office documents & registers.

Travel & Logistics Support

• Assist in booking travel tickets, cabs, and accommodations for staff.
• Coordinate travel schedules and itineraries when needed.

Office Operations Support

• Provide administrative support to HR/Admin team.
• Assist during corporate events, meetings, and internal activities.
• Maintain confidentiality of company and employee information.
• Ensure front office area is tidy, professional, and presentable.

Qualifications & Skills Required:

• Minimum Qualification: Graduate relevant experience.
• 1–3 years’ experience in Front Office / Reception .
• Good verbal and written communication skills in English & Hindi.
• Proficient in MS Office (Word, Excel, Outlook).
• Pleasant personality with strong customer service skills.
• Ability to multitask, prioritize, and stay organized.
• Professional, responsible, and positive attitude.

Work Schedule:

• Full-time (Standard office hours - 8 Hours Shift)
• Working Timings - 10:30am to 6:30pm (2nd and 4th Saturday off)

Salary Range:

• As per industry standards / company policy.
• Depending upon last drawn

Preferred Personality Traits:

• Friendly & approachable
• Detail-oriented
• Well-spoken & presentable
• Team player
• Strong sense of responsibility

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person