Corporate Paralegal & Executive Assistant to the Chief Risk Officer

Description:

The Corporate Paralegal and Executive Assistant to the Chief Risk Officer, provides comprehensive legal and administrative support to the Risk Management and Compliance Division. These professional plays a key role in ensuring the Bank’s compliance with applicable laws, regulations and internal policies, providing administrative support to the Chief Risk Officer to mitigate legal risks and advancing the Bank’s strategic goals. The ideal candidate will have experience in the financial service sector, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements:

Essential Duties and Responsibilities

These sections intend to describe the general nature of work performed by the Corporate Counsel. Other duties and/or tasks may be assigned on a needed basis. The incumbent is expected to perform these duties independently and seek supervisor support when additional guidance is needed.

Executive Assistant Responsibilities: Provides high-level administrative support to the Chief Risk Officer, including calendar management, travel arrangements, and expense reporting. Assists with presentations, reports, and meeting materials for task force, executive, committee and board-level discussions. Act as a liaison between the Chief Risk Officer and internal/external stakeholders. Handle confidential information with discretion and professionalism. Manages communications, including drafting correspondence and requests for approvals.

Support to Legal Service of Process and Litigation: Review, process, and respond to subpoenas, writs of garnishment, tax liens/levies, notices of hold/freeze, summons, legal complaints, court orders and litigation-related documents in compliance with applicable laws, internal policies and procedures. Coordinate and manage document production for service of process, litigation, court and/or regulatory inquiries. Uses technology solutions to perform duties, including document management, core banking systems, eDiscovery, secured file transfer, among others. Maintains accurate and complete records of service of process for audit trail. Manages and tracks legal matters to ensure timely disposition of official response. Ensure service of process is compliant with internal policies and procedures, and in compliance with applicable regulations.

Support to Corporate Governance Activities: Support corporate governance functions, including preparing and/or reviewing minutes for Board and/or Committee meetings, drafting resolutions, certification, attestation documents, special memos, administering corporate governance portal and the corporate whistleblower portal. Supports the maintenance of complete and accurate corporate records. Assists with annual entity filings and state registration requirements. Coordinates notarization of corporate resolutions, attestations and other corporate documents.

General Support to Legal Affairs: Assists the Supervisor in drafting official correspondence for external or internal stakeholders. Conduct legal research and summarize findings related to statutory and federal legal requirements applicable to the Companies. Works closely with Supervisor, collaborates with Corporate Counsel and business areas to identify and mitigate legal risks. Provides support on special legal projects and initiatives.

General Support to Regulatory Affairs: Assists the Supervisor in drafting official correspondence for state and federal regulators. Conduct regulatory research and summarize findings related to banking, consumer compliance, contract and business law. Works closely with Supervisor, collaborates with Corporate Counsel and business areas to identify and mitigate regulatory risks. Provides support on special regulatory projects and initiatives.

Support to Organization and Methods: Assist in policy development, review and implementation to support the Bank’s risk management, compliance, corporate governance and legal framework. Assist with preparation of management reports to facilitate the effective tracking and oversight of corporate and legal matters Assists with special projects and initiatives that may be assigned.

Support to Contract Administration: Assists with the preparation, review, risk scoring, and general recordkeeping of contracts. Assists in the maintenance of centralized records for NDA and other contracts. Support with distribution of contracts for eSignatures (Docusign).

Backup Duties: Serves as designated backup to the Corporate Secretary and Administrative Corporate Secretary, performing essential duties to ensure continuity of corporate governance and legal affairs during vacations and/or personal sick days.

Supervisory Responsibilities: None.

Qualifications and Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education – Associate’s (A.S.) or Bachelor’s (B.S.) degree from an accredited university.
• Experience – Minimum of three (3) to five (5) years of paralegal experience, preferably within a financial institution, corporate legal department, or law firm with a banking practice.
• Strong understanding of Florida state and federal banking laws and procedures.
• Experience handling subpoenas, writs, and other legal process matters.
• Experience interacting with attorneys, regulators or responding to legal inquiries.
• Experience drafting, reviewing contracts and corporate records.
• Strong organizational and multitasking skills.
• Strong time management skills.
• Strong written and verbal communications skills.

Other Preferred Skills

• Notary Public commission in Florida (or willingness to obtain).
• Paralegal Certificate from an ABA-approved program.
• Analytical, problem-solving, and research skills, with strong attention to detail.
• Ability to handle sensitive information with discretion and sound judgment.
• Ability to present complex information and analyses in a concise manner.
• Ability to relate well with others and quickly create a working rapport.
• Ability to work independently and as part of a team.
• Proficient level in MS Office applications, e.g., Word, Excel, PowerPoint, Teams.
• Knowledge of BSA/AML and consumer compliance regulations, including the Right to Financial Privacy Act.

Language Skills: Effective verbal, written communication and presentation skills. Including ability to read, analyze, and interpret common business, banking, and legal documents. Able to respond to common inquiries or complaints from customers, internal customers, or external stakeholders, conforming to adopted service and communication standards. Bilingual (English/Spanish) is preferred.

Physical Demands: This role requires regular sitting, standing, walking, and use of hands for office tasks. Occasional bending or lifting (up to 10 pounds) may be needed. Reasonable accommodations are available for individuals with disabilities.

Work Environment: Work is performed in a climate-controlled office setting with moderate noise levels. Reasonable accommodations are provided as needed.

Work Habits: Include regular attendance, teamwork, initiative, dependability, and promptness.

Compensation and Benefits: Competitive salary range, commensurate with experience and qualifications. Comprehensive benefits package, including medical coverage, 401(K) plan with employer match. Paid vacation, holidays, and support for professional development, continuing education and growth.

Disclaimer: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time.

Responsible for compliance with following regulations (as applicable):

• Bank Secrecy Act (BSA)
• Anti Money Laundering (AML)
• Office of Foreign Asset Control (OFAC)
• Know your Customer (KYC)
• Deposit regulations (e.g., Reg. DD-Truth in Savings, Reg. E-Electronic Funds Transfer Act)
• Lending regulations (e.g., Reg. B- Fair Lending, Reg. C-HMDA, Reg. Z- Truth in Lending Act)
• Unfair, Deceptive, Abusive, Acts or Practices (UDAAP)
• Community Reinvestment Act (CRA)
• Gramm-Leach-Bliley Act (GLBA) and Privacy Act.

Policies and Procedures: All officers and employees of the Bank are to maintain an understanding of all USCB policies and procedures as outlined in the Bank’s intranet portal. All employees are to follow said policies and procedures and report any knowledge of a variance of the same.

About Us: As a community bank, we are committed to building lasting relationships and strengthening the communities we serve. Our employees are empowered to make meaningful contributions in an environment that values collaboration, innovation, and integrity.

Equal Employment Opportunity Statement: U.S. Century Bank is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Must be South Florida resident.

MEMBER FDIC/EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER/DRUG FREE WORKPLACE