Corporate Secretary

Global Talent Manager Passionate About People, Culture & Growth

About EFI

Eastern Fortune Investments LLC (EFI) is a single-family office and investment holding group with operations and investments across fintech, financial services, real estate, agritech, and IT.

EFI operates through a complex group of regulated and non-regulated entities across the UAE, Switzerland, Europe, Africa, and Asia, and maintains institutional-grade governance, compliance, and documentation standards.

Role Overview

The Corporate Secretary will be responsible for overseeing corporate governance, statutory compliance, and legal documentation across EFI and its group entities. The role requires strong legal drafting capabilities, rigorous attention to detail, and the ability to manage corporate formalities across multiple jurisdictions.

This position serves as a key control function, ensuring that all corporate actions, approvals, and transactions are properly authorized, documented, and compliant with applicable laws and internal governance frameworks.

Key Responsibilities

Corporate Governance & Statutory Compliance

• Act as Corporate Secretary for EFI and its subsidiaries, affiliates, and special purpose vehicles.
• Ensure compliance with applicable corporate laws, regulations, and governance requirements across relevant jurisdictions.
• Maintain and update statutory registers, corporate records, entity charts, and governance documentation.
• Monitor and manage all statutory filings, renewals, and compliance deadlines.

Legal Documentation & Corporate Instruments

• Manage, draft, review, and finalize legal and corporate documentation, including but not limited to:
• Board and shareholder resolutions
• Written resolutions and circular resolutions
• Powers of Attorney (PoA)
• Corporate approvals, mandates, and authorizations
• Memoranda & Articles of Association (MOA/AOA) and amendments
• Share transfer documents, cap tables, and corporate restructuring documentation
• Ensure all corporate documents are legally compliant, accurately drafted, properly executed, notarized, legalized/apostilled where required, and securely archived.
• Coordinate closely with external legal counsel to support transactions, restructurings, investments, exits, and regulatory matters.

Board, Shareholder & Transaction Support

• Organize and administer board meetings, committee meetings, and shareholder meetings.
• Prepare agendas, board packs, minutes, and formal records of decisions.
• Ensure that all corporate actions and transactions are supported by valid and enforceable approvals.
• Support the Group CEO and senior management in implementing governance approvals for investments, disposals, financings, and strategic transactions.

Entity Management & External Coordination

• Coordinate incorporations, restructurings, conversions, liquidations, and ongoing administration of group entities.
• Liaise with regulators, registrars, free zones, banks, auditors, and corporate service providers.
• Support regulatory and compliance requirements including ESR, UBO filings, KYC documentation, and audit support.
• Manage document flows for bank account openings, regulatory reviews, and third party

Confidentiality & Internal Controls

• Safeguard sensitive corporate, shareholder, and transactional information.
• Ensure strict confidentiality and controlled access to corporate records.
• Support internal governance controls and approval workflows across the group.

Qualifications & Experience

• Bachelor's degree in Law (preferred), Business Administration, Finance, or a related field.
• 5-10 years of experience in corporate secretarial, legal, or governance roles.
• Strong working knowledge of UAE corporate law; exposure to Swiss, offshore, or multi jurisdictional structures is a strong advantage.
• Experience within family offices, holding companies, investment groups, or regulated financial institutions preferred.
• Professional certifications (ICSA / CGI or equivalent) are an advantage.
• Excellent legal drafting and documentation skills.
• Strong understanding of corporate governance and approval mechanics.
• High level of precision, discretion, and professional judgment.
• Ability to manage multiple entities, deadlines, and stakeholders.
• Confident communicator with senior executives, directors, and external advisors.
• Structured, proactive, and detail oriented mindset.

What We Offer

• Senior level exposure within a global family office and investment platform.
• High trust role working closely with the Group CEO and board.
• Competitive compensation aligned with experience and responsibility.
• Long term growth within an institutional and governance driven organization.

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