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Council Assistant, Contract Part-Time (20 Hrs/Wk)
Description
About Us:
The City of Glendale's Office of the Mayor and City Council is committed to conducting the public’s business with integrity, transparency, and efficiency. Operating under a Council-Manager form of government in accordance with its Charter, Glendale’s leadership structure ensures a collaborative and effective approach to governance.
The legislative authority is vested in a seven-member City Council, comprising a Mayor elected at large and six Council Members representing geographic districts. Council Members serve staggered four-year terms, while the Mayor is elected for a four-year term to represent the city as a whole. The City Manager, appointed by the Mayor and Council, is responsible for overseeing the city’s operations and implementing the policies set forth by the Council. Together, the Mayor, Council, and City Manager strive to enhance the quality of life for Glendale’s residents and promote a thriving community.
The Role:
Salary:
- FLSA Exempt, and will be paid a salary regardless of hours hours worked per week.
- A Grade 408 with an annual salary of $44,158.61, based on a 20- hour workweek.
Benefits:
The City of Glendale offers a generous benefits package with competitive rates that become effective the 1st of the month following 30 days of employment.
Below are some City of Glendale benefits resources for your review:
- 2025 - 2026 Benefits Guide
- City of Glendale Benefits Presentation
- City of Glendale’s Benefits Page
Holiday, Vacation, and Sick Leave:
This part-time position offers:
- The City of Glendale observes 10.5 holidays per year, and full-time employees are also granted an additional 6 hours of holiday special leave to celebrate their cultural or religious holidays throughout the calendar year.
- Vacation leave accrues at 2.67 hours per pay period.
- Sick leave accrues at 2.20 hours per pay period.
Retirement:
This position participates in the Arizona State Retirement System (ASRS).
- The current contribution rate is 12%.
- Contributions are mandatory, and are collected each pay period.
Why Choose Glendale:
The City of Glendale is the West Valley’s entertainment nexus; whether it’s attending a world-class sporting event at State Farm Stadium, enjoying a concert at Desert Diamond Arena, or shopping and dining at the Westgate Entertainment District, as a City of Glendale employee, you'll be right in the middle of it all! Glendale is centrally located within the west valley and has convenient access to the 101, 303, US 60, and I-10 freeways. With development happening all around the city, you will notice new homes and businesses being constructed frequently.
At the City of Glendale you'll have the opportunity to interact and engage with a highly diverse, dedicated, and skilled group of professionals. It is one of the best places to work, to grow your career, skills, and advance your future.
Essential Functions
- Investigates and answers sensitive phone calls, resident inquiries, and complaints; provides information, resolves problems or refers calls to the appropriate person for action.
- Analyzes, interprets and prepares oral and written reports on research findings.
- Assists the City Council Members, provides general support and assistance on administrative matters.
- Develops strategies with Council members on activities and issues; keeps Council advised of organizational and community issues.
- Composes correspondence, newsletters and neighborhood communications on behalf of City Council members as required.
- Serves as the Council representative to residents including tracking issues and cases in the Request for Service System and reports trends to City Council members and the City Manager's Office.
- Performs research on assigned problems or issues, analyzes findings and develops reports and recommendations.
- Assists with planning, coordinating, and monitoring special programs or projects initiated by Council members.
- Plans, manages and attends Council district neighborhood meetings and other official events with Council members.
- Researches and writes speeches, speaking points and oversees preparations and distribution of all written materials including correspondence, newsletters.
- Develops and prepares scripts for Council members Glendale Today shows.
- Monitors Council District Discretionary Fund budgets, ensures proper documentation for expenditures.
- Directs and coordinates the work of office support staff as required per project.
- Researches and provides background information and materials for meetings, reports, speeches or correspondence.
- Serves as council representative at City, district, or community functions as necessary.
- Maintains records and statistics; prepares updates and reports for Director of Intergovernmental Programs.
- Provides follows ups with departments on behalf of council members.
- Performs other related duties as assigned.
Minimum Qualifications/Special Requirements/Success Factors
Bachelor's Degree in Public Administration, Political Science, Communications, Public Relations or a related field and two (2) years of work experience performing executive level customer service, constituent services, event planning, research, briefing materials, communications, social media, and general support functions on behalf of elected officials, military officers, board of directors or other high ranking executives in the public or private sector.
Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities is qualifying. One year of relevant experience may be substituted for each year of required education.Knowledge of:
- City government operations, organizational structure, city officials and their functions
- The basic principles and practices of public administration
- Basic research and analysis techniques, methods, and procedures
- Ordinances, codes and policies governing city operations
Ability to:
- Communicate effectively, orally and in writing
- Identify and access resources for problem resolution
- Deal tactfully with residents and resolve conflicts
- Establish and maintain effective working relationships with City officials, governmental agencies, City employees at all levels, and the general public
- Work independently and perform tasks involving numerous details
- Use discretion and judgment in dealing with confidential, politically sensitive and controversial issues
- Research and resolve resident problems and complaints
- Attend occasional evening and weekend city, district or community events
Success Factor Classification Level - Foundational
To view the success factor definitions please click here. (Download PDF reader) (If needed, click here to download PDF reader).
This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.
Benefit information is outlined here: https://www.glendaleaz.gov/Your-Government/Connect/Departments/Human-Resources-Risk-Management/Benefits
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