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Court Clerk / Magistrate
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CITY OF CALERA JOB DESCRIPTION
Job Title: Court Clerk/Magistrate
Department: Municipal Court
Reports to: Assistant City Clerk
Direct Reports: None
Employment Status: Full-Time/Regular
Grade: G08 (Click here for pay scale)
GENERAL DESCRIPTION:
The purpose of this position is to exercise authority as assigned by law to issue warrants, accept pleas, receive and record fines, provide clerical support to the court, and perform other duties as mandated by applicable local, state, and federal law.
ESSENTIAL DUTIES:
- Acts as a liaison between the municipal court and the public by receiving, recording, and responding to citizens’ complaints, requests, and questions either by phone or in-person by providing general information on court cases (e.g., court dates, fees, fines, and court procedures), retrieving and reviewing case files and other records, assisting individuals with completing required forms, or taking payments for court fees and fines in order to provide adequate services to and meet the needs of the public.
- Conducts hearings within prescribed time limits by evaluating complaints, recording and reviewing witness testimony, reviewing police reports, and reading depositions in order to determine probable cause, issue arrest warrants, accept pleas, and set bail.
- Enters citations issued by law enforcement personnel and ordinance violations from building inspectors; determines fines based on standards established by state and/or local laws; receives money assessed for bonds, fines and forfeitures; records money received to the correct case number; issues receipts on fines received; enters payments into computer.
- Issues subpoenas to victims, complainants or witnesses for trials on cases.
- Prepares court dockets for use in courtroom proceedings; prepares appeal cases for Circuit Court and Court of Criminal Appeals; ensures documentation is complete and accurate in accordance with all applicable laws, codes, and guidelines.
- Assists the Judge and Prosecutor before, during, and after court as needed; prepares discovery requests from the attorney.
- Receives, records, reviews, composes, and approves legal records, documents, forms and requests; records, processes and forwards records to appropriate departments and agencies; ensures documents are filed and maintained for ease of retrieval and utilization by the court.
- Balances monies received against receipts daily and monthly; researches any errors detected and corrects accordingly.
- Performs the suspension of Driver Licenses in accordance with state law; issues notice to the Department of Public Safety in cases of suspension or reinstatement.
- Monitors alternative sentencing programs; collects payments; communicates program participation between community service agencies and the judge; collects and/or completes monthly compliance reports.
- Maintains a comprehensive, current knowledge and awareness of applicable laws/regulations; attends professional workshops and training.
- Maintains departmental files both in paper and electronic format; retrieves information and files as requested.
- Conducts background checks; contacts other courts to request dispositions of prior offenses.
- Performs a variety of administrative and clerical tasks as needed.
- Communicates with supervisor, co-workers, law enforcement, attorneys, judges, other departments, city officials, citizens, local/state/federal agencies, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. All incumbents may not perform all job duties listed, and some incumbents may perform duties which are not listed.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of department and city policies and procedures, and relevant federal, state, and local laws and regulations
- Knowledge of recordkeeping requirements
- Knowledge of law enforcement and bonding procedures
- Knowledge in determining probable cause
- Knowledge of computers and job-related software programs
- Skill in verbal and written communication
- Skill in entering data quickly and accurately
- Skill in multi-tasking
- Excellent organizational skills
- Ability to stay calm and maintain composure in times of crises
- Ability to think critically and solve problems
- Ability to exercise sound judgment within the scope of responsibility
- Ability to establish and maintain effective working relationships with co-workers, supervisors, and the public
- Must be able to meet regular attendance requirements
- Must be able to be on-call including nights and weekends
MINIMUM QUALIFICATIONS:
High School Diploma or GED; Associate’s Degree and clerical experience in a legal setting is preferred. Must obtain and maintain certification as a Magistrate from the Alabama Administrative Office of the Courts (AOC) in the manner and within the time prescribed by AOC. Must enroll in a magistrates orientation and certification program approved by AOC within six months of employment.
ESSENTIAL PHYSICAL REQUIREMENTS:
The physical activities required for this position involve: Sitting, standing, walking, reaching, stooping, crouching, kneeling, climbing, talking and hearing.
This position requires lifting: Up to 25 pounds occasionally.
This position has the following special vision requirements: Ability to read information in print and electronically.
ENVIRONMENTAL WORKING CONDITIONS:
The following environmental conditions and hazards may be encountered while working in this position: None
Qualifications
High School Diploma or GED; Associate’s Degree and clerical experience in a legal setting is preferred. Must obtain and maintain certification as a Magistrate from the Alabama Administrative Office of the Courts (AOC) in the manner and within the time prescribed by AOC. Must enroll in a magistrates orientation and certification program approved by AOC within six months of employment.
Openings
Open
G08 - $21.55 per hour
November 18, 2025
Open Until Filled
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