Court Manager (Certified or Non-Certified) - 28th District Court - J01050 - 33100

JOB
NOTE: This position may be filled as a (Certified or Non-Certified) Court Manager. A Certified Court Manager (pay group 27) is required to possess certification in Court Administration, Court Management and Court Coordination and/or Certification as a Certified Court Manager (CCM) by the Texas Center for the Judiciary or National Center for State Courts/Institute for Court Management. SUMMARY: Ensures that all administrative processes relating to court cases flow smoothly and efficiently in order to maximize the time judges have to perform their judicial duties. Duties include coordinating, managing, directing and planning the court docket and performing various administrative duties assigned by the Judge. Serves as liaison between the judge and all persons having business with the court.The employee is required to be on duty before, during, and after natural disasters and emergencies, as directed.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Manages, plans and coordinates Court Docket.Resolves scheduling conflicts and insures case flow.Maintains court calendar and responds to inquiries by attorneys, local, state and federal agencies and the public.Conducts docket control conferences and prepares and maintains daily docket and continuing calendar.Attends and assists court at arraignments, pre-trial conferences and docket calls.Applies law in setting hearings, etc.Advises people on applications of law (pro se filings).Ensures that orders, judgments, and motions are complete and reflect the Court's order before they are entered.Serves as liaison between court, attorneys, law enforcement officials, bonds people, Prosecutor's Office, Probation Department, County or District Clerk's Office and the public.Notifies County Attorney's office, probation department and sheriff's department of settings.Prepares correspondence.Types complaints, reports, letters and other materials as needed.Assures that all necessary files are complete and available at the time the case is before the court.Establishes and maintains various files of court-related documents.Reviews all court filings and mail and takes appropriate action.Keeps inventory of supplies.Maintains budget, performs timekeeping for personnel assigned to this court, and prepares purchase orders.Represents the Judge at other departmental meetings.SUPERVISORY RESPONSIBILITIES: Directly supervises and coordinates the duties of the bailiff, clerk and court reporter. Carries out supervisory responsibilities in accordance with Nueces County policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County’s insurance carrier.EDUCATION and/or EXPERIENCE: Bachelor's Degree in Communications, Law Enforcement, or other field appropriate to the job and at least one year of experience as a legal secretary, court clerk or paralegal; or certification as a paralegal and at least three years of related work experience; or high school graduation or GED with courses in typing or word processing plus at least five years of progressively responsible experience as a legal secretary or performing secretarial functions for a court. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to calculate figures and amounts such as proportions and percentages.REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Requires quick judgement calls and initiative. Must be able to work independently.CERTIFICATES, LICENSES, REGISTRATIONS: For Certified Court Manager (pay group 27) - must have certification in Court Administration, Court Management and Court Coordination and/or Certification as a Certified Court Manager (CCM) by the Texas Center for the Judiciary or National Center for State Courts/Institute for Court Management. Certification as a Notary Public is desirable.OTHER SKILLS AND ABILITIES: Knowledge of modern office practices and procedures including automated statistical and record keeping systems.Working knowledge of local court rules, Texas Rules of Civil Procedure, Code of Criminal Procedure, Penal Code, Family Code, Probate Code and Rules of Eminent Domain Proceedings.Advises attorneys.Must have intense concentration with ability to perform multiple tasks simultaneously.Familiarity with complex legal documents, instruments, records, and reports.Excellent command of the English language, including the rules of correct business English, spelling and punctuation and knowledge of legal terminology.Ability to type accurately at a speed of at least 50 words per minute.Ability to operate standard office machines.Ability to operate or demonstrated ability to learn to operate automated word processing equipment.Ability to prioritize workload and perform multiple tasks at the same time.Ability to establish and maintain effective working relationships with judges, members of the legal profession and the general public.Spanish speaking may be desirable.PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. Employee may be exposed to contagious disease while performing the job.