Court Reporter

Job Title: Court Reporter
Department: Superior Court
Reports To: Court Administrator
FLSA Status: Non-Exempt

Principal Function: The Court Reporter is responsible for recording and transcribing all Superior Court proceedings and providing administrative support to the Superior Court Judge. Essential Duties and Responsibilities: Duties include, but are not limited to:

1.Records Superior Court proceedings with duties to include, but are not limited to: attendance, recording, and transcribing of proceedings; record evidence, objections, rulings, labeling of exhibits and accurate log notes of minute by minute hearings.

2.Perform daily testing on the digital Court recording equipment to ensure systems work properly prior to the start of Court proceedings.

3.Prepares Superior Court orders and during hearings and makes the appropriate minute entries.

4.Acts as the liaison between the Superior Court and other entities to include, but not limited to: attorneys, judges, police departments, jails, clerks, prosecutor, other county courts, the Bureau of Motor Vehicles and the Department of Corrections.

5.Process electronically filed documents and enter corresponding minute entries.

6.Labels exhibits as admitted or not admitted and prepares transcripts when requested.

7.Preservation of all notes, transcripts and exhibits as required by law.

8.Maintains the Court calendar to include: setting hearings, rescheduling hearings, and other appointments required by the Court.

9.Enters felony sentence and revocation information, no contact orders (NCO) and protective orders (PO) into INCITE.

10.Prepares and processes documents and items using Odyssey Case Management System in accordance with routinely evolving practices to include: warrants, body attachments, no contact orders and felony convictions into the Indiana Court Information Technology Extranet software system and the local law enforcement offices.

11.Tracks arrest sheets received from the Adams County Detention Center (ACDC) and maintains an arrest sheet for the purpose of the Court finding probable cause within 48 hours of the defendant’s arrest.

12.Facilitates maximum use of Webex Remote hearings among litigants, attorneys, witnesses, victims, Superior Court Judge, and potential Special Judges.

13.Communicates with the Adams County Detention Center (ACDC) book-ins to coordinate available video rooms for incarcerated inmates.

14.Assists attorneys, litigants, and the general public with inquiries to include: verifying hearings; and verifying contents of Court orders.

15.Processes, prepares, and distributes both the incoming and outgoing mail for the Superior Court.

16.Answers the telephone and responds to inquiries from callers, directs calls to the appropriate person or department, and takes messages, as needed.

17.Greets the public and assists individuals by directing them to the appropriate person or department.

18.Maintains an effective communication process with the Court Administrator and the Superior Court Judge.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the organization. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Court-related Competencies: To perform this job successfully, all employees working in the Court should demonstrate the following competencies:

•Attendance/Punctuality/Dependability - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time; Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

•Citizen Service - Manages difficult or emotional Citizen situations; Responds promptly to Citizen needs; Solicits Citizen feedback to improve service; Responds to requests for service and assistance; Meets commitments.

•Professionalism/Teamwork/Interpersonal Skills -Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Balances team and individual responsibilities;Exhibits objectivity and openness to others' views and tries new things; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Focuses on solving conflict, not blaming; Maintains confidentiality.

•Oral and Written Communication – Speaks clearly and persuasively in positive or negative situations; Listens to others without interrupting; Keeps emotions under control;Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

•Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Job-related Competencies – To perform this job successfully, employees in this job should demonstrate the following competencies:

•Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

•Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

•Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

•Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

•Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; supports and explains reasoning for decisions; Includes appropriate people in decision making process; Makes timely decisions.

Education and/or Experience: High school diploma or general education degree (GED); and one-year related experience and/or training. Previous administrative experience working in a government-related environment is desired.

Other Skills and Abilities: The following skills and abilities are either required or desired.

•Computer software skills required include: Microsoft Outlook, Word, Excel, PowerPoint,Odyssey Case Management System, CSI Judicial Tracking Software, MyCase,DocRecord, Incite, Informer, Digital Court Recording (DCR), BIS, and Webex.

•The ability to type and enter data into the appropriate software system as cited is required.

•A working knowledge of the Indiana Criminal Code and Indiana Criminal Procedure is required.

•The ability to discern the difference between what a participant says and what is actually occurring is required.

•A working knowledge of procedures, methods, and policies of the Court program area is required.

•A working knowledge of the legal process, legal terminology, and the Indiana Rules of Court is required.

•The ability to maintain confidentiality of Court proceedings is required.

•The ability to effectively communicate on a one-on-one basis with the public is required.

•The ability to work with other County offices internally and externally to resolve citizen issues is required.

•The ability to operate a computer, printer, copy machine, scanner, fax machine, and other office equipment is desired.

•The ability to speak, read and write in English is required. Spanish is desired.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee is regularly required sit; use hands to finger, handle or feel, and reach with hands or arms; and talk or hear. The employee is frequently required to stand; or walk. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl, and taste or smell. The employee must frequently lift and or move up to 25 pounds.

Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee occasionally is exposed to working near moving mechanical parts and the risk of electrical shock when working with office equipment and outdoor weather conditions. The noise level in the work environment is usually quiet to moderate. While the offices of Adams County are usually open from 8:00 a.m. to 4:00 p.m., Monday through Friday, this position may require work beyond these hours and on the weekends.

Pay: $21.22 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person