Court Services Officer

Pay type: Full-time, hourly, non-exempt

Department: Police

Reports To: Chief of Police

Safety Sensitive: This position is designated as safety/security sensitive and is subject to pre-employment, reasonable suspicion and random drug and alcohol screening.

This safety sensitive position (SS) purpose is to design and monitor corrective action plans and programs for the District Court.

1. Performs initial intake of new offenders; schedules return visits; provide notices to probationers when required.

2. Manages a case load for adult misdemeanants by employing motivational interviewing skills to complete an assessment of each individual’s need and sets specific goals for court order compliance.

3. Determines the offender's need assessment; referring offenders to appropriate treatment and/or any programs that will help the probationer during the term of probation.

4. Conducts various investigations including, but not limited to, pre-sentence, pre-trial supervision.

5. Maintain documentation related to management of probationer caseload.

6. Completes necessary probation revocation paperwork for individuals who violate the terms of their probation; testifies in court as required.

7. Meets with probationers to monitor their progress and to counsel them regarding drug and alcohol; financial and other personal matters.

8. Identifies defendants with drug abuse problems, recommends and performs random drug screening test; consults with counseling and treatment center personnel to monitor the progress of assigned probationers.

9. Prepares and maintains confidential files, records, and legal documents of probationers.

10. Delivers speeches to schools and community organizations concerning the District Court System; provides information to the general public regarding court programs and services.

11. Provides case load information to the District Judges to assist in the preparation of the probationer.

12. Operates an ACIC/NCIC computer terminal to check local, state, and federal criminal records of defendants.

13. Monitor payment of financial obligations ordered by the court authority.

14. Manage and schedule probationer’s community service requirements.

15. Assist Senior Court Services Officer with other duties deemed necessary.

16. Operates a personal computer with database, internet, spreadsheet and work processing software.

17. Operating a city vehicle is required for the essential functions.

18. Perform any other related duties as required or assigned.

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school or GED, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc., plus 7 to 11 months related experience and/or training, or equivalent combination of education and experience.

Ability to read a limited number of words and recognize similarities and differences between words and between series of numbers; ability to write and speak simple sentences as a means for basic communication. Ability to read and understand simple instructions, short correspondence, notes, letters and memos; ability to write simple correspondence. Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence. ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.

Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.

Valid Driver License

Able to speak and understand Spanish

Mastery: Alphanumeric Data Entry

Advanced: Database, Word Processing/Typing

Intermediate: Presentation/PowerPoint, Spreadsheet

Basic: Payroll Systems

Under immediate supervision, performs general assignments of work, with periodic check of performance by supervisor.

Limited responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work operations.

Performs work operations which permit frequent opportunity for decision-making of minor importance and which would not only affect the operating efficiency of the individual involved, but would also affect the work operations of other employees and/or clientele to a slight degree.

Moderate mental demand. Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; operations requiring intermittent directed thinking to determine or select materials, equipment or operations where variable sequences may be selected by the employee.

Moderately repetitive. Activities with slight variation using a definite set of processes or directions with some degree of supervision. Choice of learned things in situations which conform to clearly established patterns and modes.

Responsibility for work of others: Not indicated.

Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization. The total value for the above would range from $5,000 to $150,000.

Probable errors would not likely be detected until they reached another department, office or patron, and would then require considerable time and effort to correct the situation. Frequently, possibility of error that would affect the organization's prestige and relationship with the public to a limited extent, but where succeeding operations or supervision would normally preclude the possibility of a serious situation arising as a result of the error or decision.

Standardized. Accepted processes covered by well-defined standardized policies and procedures with supervisory review.

The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, and savings from new techniques or reduction in manpower.

None. Job does not create any dollar monetary impact for the organization.

Modest impact. Job has some impact on the organizations end results, but still from an indirect level. Provides assistance and support services that facilitates decision making by others.

Regular contacts with patrons, either within the office or in the field. May also involve occasional self-initiated contacts to patrons. Lack of tact and judgment may result in a limited type of problem for the organization.

Contacts of considerable importance within the department or office, such as those required in coordination of effort, or frequent contacts with other departments or offices, generally in normal course of performing duties. Requires tact in discussing problems and presenting data and making recommendations, but responsibility for action and decision reverts to others.

Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/cdl, etc.)

Periodically exposed to such elements as noise, intermittent standing, walking, pushing, carrying, or lifting; but none are present to the extent of being disagreeable.

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the functions of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.

While performing the functions of this job, the employee is continuously required to talk or hear; regularly required to sit, use hands to finger, handle, or feel, reach with hands and arms; occasionally required to stand, walk, stoop, kneel, crouch, or crawl, taste or smell. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision; and color vision.

Not indicated.