Courtroom Clerk I

JOB_REQUIREMENTS

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Description

Under general supervision, performs a variety of clerical and administrative duties related to court hearings and courtroom proceedings. Courtroom Clerk I is a single-level classification utilized to perform courtroom duties and related clerical support functions. This is the entry and journey level in the Courtroom Clerk series. This class is appropriate for positions where the primary focus of the work is on clerical and administrative courtroom support work. Courtroom Clerk I’s are expected to advance to the II level when the minimum qualifications for the higher class have been met and satisfactory performance has been demonstrated. This class is distinguished from the higher-level Courtroom Clerk III class in that the latter performs the more difficult and highly technical courtroom work and/or has responsibility for leading, training and assigning the work of Courtroom Clerks. The Courtroom Clerk series is distinguished from the Court Services Clerk Series in that the latter performs legal processing work, while the work performed in this class is related to court hearings and courtroom proceedings.

Examples of Duties

Sets and maintains schedule of Court events
Attends Court sessions and records minutes of Court proceedings
Prepares, certifies and routes documentation to establish sentencing disposition of defendants
Notifies Probation Department of verdicts and dates of sentencing
Dockets criminal cases
Completes Register of Action cards for Civil, Small Claims, Family Law, Adoption, Probate, Juvenile, Writ of Habeas Corpus, Criminal, and Traffic cases
Types a variety of legal documents and records of Court activities
Schedules future calendar matters for attorneys
Receives, labels, securely stores and routes Court exhibits and evidence
Sets hearings and accepts filings for courtroom proceedings
Administers oaths
Orders and/or cancels juries
Records jury attendance
Impanels juries
Prepares record of billing and/or reimbursement claims for juror expenses
Prepares, types, files and distributes legal documents and correspondence to reflect judicial decisions
Maintains jury instructions
Maintains statistics to assist in preparation of Judicial Council reports
Sets up and maintains tickler files for Court cases taken under submission
Reviews and maintains judicial case files
Files case documents
Researches and responds to inquiries regarding cases and Court-related matters
Issues and distributes bench warrants
Recalls bench warrants at the direction of the Judge or Commissioner
Prepares and mails disposition notices of daily Court proceedings
Orders bail reviews and formal sentencing reports
May assist in training new staff
Prepares minutes for use in courtroom
Sets court cases for trial
Verifies accuracy of daily calendars for Court purposes
Comprehend and analyze legal codes and terminology

Reasonable accommodation will be made, when requested, and as determined by the Court Executive Officer to be appropriate under applicable law. Essential duties may vary as directed by the Court Executive Officer or designee.

Typical Qualifications

Education

Possession of High School Diploma or G.E.D.

Experience

One (1) year of experience equivalent to a Court Services Clerk (any level); OR, three (3) years of responsible clerical experience. One (1) year of business training in an approved school or training program may substitute for a maximum of 6 months of experience.

Desirable Qualification

Two (2) years legal clerical experience involving working knowledge of general court procedures.

Supplemental Information

KNOWLEDGE

Alpha/numeric filing systems and recordkeeping
Proper English spelling, grammar and punctuation
Court procedures, operations and personnel
General types of criminal charges
Arraignment procedures
California DMV codes as accessible by computer
Legal terminology
Outlying court calendars
Criminal justice agencies and available resources, general agencies, County departments and other parties to court proceedings
Proper handling and maintenance of evidence
General California laws and codes
DMV and Department of Justice procedures
Office supplies and inventory methods

ABILITY

Write quickly, accurately and legibly
Exercise sound practical judgment expeditiously
Maintain strict confidentiality of sensitive information
Follow oral and written instructions
Prioritize work to meet scheduling and legal deadlines
Think logically
Communicate effectively both verbally and in writing
Demonstrate accurate, precise attention to detail
Exhibit good mental retention and interpretation of information
Exercise tact, patience and flexibility in work relationships
Monitor and retain flow of auditory information while writing
Enunciate and pronounce words and names properly
Read and interpret code books, legal forms, manuals and documents
Establish and maintain positive work relationships
Follow safe work practices as directed and trained
Safely operate a motor vehicle
Flexibly alternate attention among a variety of tasks

SPECIAL REQUIREMENTS

Must possess a valid California Class ‘C” driver’s license. Ability to qualify for security clearance through fingerprinting, traffic and criminal record background investigation, and random drug testing. Ability to sit for extended periods; frequently stand and walk; normal manual dexterity; eye-hand coordination; lift and move objects weighing up to twenty (20) pounds; verbal communication; use of office equipment, including computer, telephone, calculator, copier, and fax machine. Travel may be required outside of Kings County to attend meetings, conferences, and training.

The Superior Court provides a comprehensive package of employee benefits. Our programs include medical, dental and vision insurance, health and dependent care flexible spending accounts, term life insurance, long term disability and accident insurance and other employee benefits. The court makes considerable contributions to health and retirement benefits on behalf of the employees (contributions prorated for part-time employees).

The court also provides paid time-off:

Paid Holidays- Full-time court employees receive 14 paid holidays
Paid Sick Leave- Full-time court employees accrue 10 – 16 days (based on years of service)
Paid Vacation Leave- Full-time court employees accrue 10 – 25 days (based on years of service)

Health Insurance: The court offers three levels of medical coverage for employees to elect. The court pays 100% of the employee medical, dental and vision premiums and contributes a substantial amount towards dependent(s) coverage. Employees who waive court-sponsored medical insurance and who provide proof of other group medical insurance are eligible to receive cash in-lieu benefit.

Life Insurance: The court gives you the ability to help financially protect your family/beneficiaries with Life and Accidental Death & Dismemberment (AD&D) Insurance. You have the option to supplement the court-paid $15,000 policy with life insurance for family members and additional coverage for yourself through Voluntary Life Insurance.

Retirement: The court pays a considerable bi-weekly contribution on behalf of the employee to California Public Employee Retirement System (CALPERS). All regular employees are required to enroll in CALPERS and contribute 7.25% bi-weekly for the defined benefit plan [2% at age 62].

Deferred Compensation: The court offers employees the ability to participate in 457 deferred-compensation plan.

Employee Assistance Program (EAP): The court provides employees with support for a wide variety of challenges through EAP. Benefits include up to three (3) sessions, every six (6) months of face-to-face confidential counseling.

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