crewing Officer

Responsibilities

• Training: Arrange the training schedules for the crew, update the records, and share with all, including the Operations division and HSEQ division, on a weekly basis.
• Consolidate completed training certificates.
• Through logging, scanning, and updating on the ERP/crewing system and the crew file folders, update the records, and share them with all, including the Operations division and HSEQ division, on a weekly basis.
• Ensure the attendees have attended the training as per schedule, and certificates are received on time.
• Submit a notification report to the supervisor on nearly expiring training certificates and assist with renewal.
• Ensure valid certificate copies are archived in crew files in both soft & hard copies.
• In coordination with the HSEQ team, provide induction and orientation for the new crew.

Crew Management

• Maintain a record for a return ticket and an unused ticket to notify seniors before a no-show.
• Check & verify the credentials submitted by applicants properly and conduct a reference check if required.
• Liaise with the Government Relations team for the visa-related process and procedures.
• Endorse crew PPE and related onboarding matters.
• Ensure that offshore travel documents as per client requirements are valid before their boarding and renewal before the expiry.
• Update crew movement/assignment and related information on the client's portal.
• Arrange renewal of mandatory certificates, medical follow-up, and various client requirements.
• Circulate with the team, receive notifications related to the crew or any matters.
• Submitting crew sign-on/sign-off requests to the client.
• Request transport arrangements for medical or reports, arrange training, and related matters.

Visa Medical and Offshore Medical

• Arrange a schedule for visa and offshore medical for crew and office staff.
• Acquire an update for the release of the medical report.
• Upload/submit the offshore medical result to the client for approval (if required).

Clients Optima Applications

• Prepare the completion of the required documents for the application of the Optima card.
• Encode the application process via the client's portal.
• Check approved application, receive, and encode the client's Optima card.

Crew File & Reporting

• Prepare, update, and maintain crew files by encoding, uploading, and filing.
• Updated and maintain crewing software(s).
• Preparing crew document expiry reports every 15 days.
• Regularly updating crew matrix records.

Qualifications

• Diploma or higher secondary school certificate or equivalent.
• Knowledge using ERP; Knowledge in SCTW95 and flag requirements.
• Computer literate with the ability to learn new software.
• Experience: 3+ years in Crewing Administration.
• Skills: Ability to work in a multi-cultural environment.
• Very organized and able to multitask; good attention to detail; good English communication skills, both oral and in writing.
• Flexible (work may require occasional weekend and/or evening work).