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Criminal Records Clerk
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Online applications are only accepted for current available positions.
Incomplete applications will be rejected. Resumes are not accepted in lieu of an application and/or the Work History section.
Any position posted may be closed or extended at any particular time during the advertisement period, at the discretion of Comal County.
Summary
This position requires knowledge of law enforcement, jail, clerical and court system procedures. This individual will have daily contact with the public. He/she is responsible for preparing, receiving, processing and filing inmate files and related documents. This individual will be responsible for sending bonds and other court-related documents to the appropriate court.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Duties include the following:
- Checks and processes inmate files.
- Confirms through DPS all inmate charges are correctly reported.
- Corrects all booking errors through EDR system of DPS and Odyssey.
- Processes court paperwork (i.e. complaints, bonds, warrants, checks) to JP and Municipal Courts.
- Provides fingerprints/photos of all New Braunfels Police Department arrests.
- Processes out of county arrest court paperwork and send charges/fingerprints to DPS.
- Processes expungements and non-disclosures.
- Maintains offsite records inventory. Box and request files from Safe site.
- Checks and sends bonds into Odyssey and emails to appropriate courts.
- Answers telephone inquiries and is a back up for jail administration phones.
- Files inmate permanent records.
- Requests criminal history reports from the state.
- Prepares Uniform Crime Report for state and federal systems each month.
- Prepares Social Security report for Social Security Administration each month.
- Processes and track record destruction per County Clerk and State schedules.
- Processes and enters inmate incident reports.
- Processes all Open Records requests from Federal, State, Nationwide and local Law Enforcement/Fire Department agencies, all military branches, news media, lawyers, bonding companies, the public and Texas Department of Corrections.
- Trains new jailers on Criminal Justice Information System reference to Odyssey and the Livescan machine.
- Liaison between Livescan vendor and our agency.
- Updates Odyssey with updated offense codes.
- Liaison between records destruction company and our agency.
- Assists in requesting background information for potential jail employees.
- Attendance is an essential function of the job.
Note: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is assigned by the supervisor.
Mandatory Qualifications
EDUCATION and/or EXPERIENCE
A high school diploma or GED equivalent is required. The individual should possess a thorough working knowledge of law enforcement, jail, clerical and court procedures and practices. One (1) year of experience in clerical operations is required.
A high school diploma or GED equivalent is required. The individual should possess a thorough working knowledge of law enforcement, jail, clerical and court procedures and practices. One (1) year of experience in clerical operations is required.
Desired Minimum Qualifications
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS AND ABILITIES
Must be able to meet TCLEOSE and Department requirements for psychological and medical examinations. The individual should possess a thorough working knowledge of jail procedures and practices. Two (2) years of experience is desirable. Other specialized job requirements include fingerprinting and computer use.
PHYSICAL DEMANDS
This is a sedentary position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This is a sedentary position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
While performing the duties of this job, the employee is frequently required to stand; walk; sit, and use hands to fingers, handle, or feel. The employee is occasionally required to reach with hands and arms; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, dept perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
- If you require reasonable accommodation in completing an application, any pre-employment testing, the interview process, or otherwise participating in the selection process, please direct your inquires to Comal County Human Resources at (830) 643-5859 or neogovapplicant@co.comal.tx.us.
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