CTE CONSORTIUM EXECUTIVE ASSISTANT

QUALIFICATIONS:

• Associates Degree or a minimum of 3 years of related office experience, with school office experience preferred.
• Expert knowledge of computers and software applications, especially Microsoft Office Suite and Google Apps.
• High level of experience and competence of on-line data management system(s).
• Ability to handle confidential information.
• Able to work independently and as part of a team.
• Responsibility of employee to obtain and maintain all training(s), certificate(s), approval(s), etc. and provide documentation to the business office before expiration date of said document(s).
• Must be able to lift up to 20 pounds.
• Required to have a physical presence at the designated job site each scheduled work day.
• Must have regular and reliable job attendance, performance and the physical ability to do the job.

PERFORMANCE RESPONSIBILITIES:

• Complete CTE reports and maintain accurate data in the computerized Career Technical Education Information System (count day, end of year, etc.).
• Maintain CTE enrollment lists.
• Maintain CTE data in PowerSchool Student Information System and prepare reports (enrollments, attendance, grades).
• Direct, supervise, and evaluate CTE Office Assistant position.
• Assist with coordinating sophomore presentations and student visits.
• Assist with Dual Enrollment and Early Middle College application process.
• Prepare annual CTE Transportation Schedule and coordinate with transportation departments on special requests and changes throughout the year.
• Assist with research and data analysis on special projects.
• Assist with CTE-related scholarships, including George Haines, and coordinate with instructors on student awards/recognition.
• Assist with preparation and tracking of consortium-related contracts, agreements and
• Gather and disseminate information to local districts (enrollment data, attendance, grades, master schedules, home school releases, etc.).
• Assist with coordinating Advisory Committee combined meetings, rosters, invitations, and minutes requirements.
• Send information to parents (conference dates, grades, attendance, PS information, etc.).
• Prepare applications for State Continuing Education Clock Hours (SCECHs), track attendance, and submit final information to ISD SCECH Coordinator.
• Assist with state level reports and final reports for grants.
• Maintain filing system including purging out-of-date information and storing required data.
• Prepare and process handbooks for CTE programs.
• Coordinate state-required student assessments.
• Develop marketing materials and assist with maintaining CTE website and social media platforms.
• Coordinate with instructors on student awards/recognitions and prepare certificates for students.
• Responsible for reviewing and preparing CTE financial-related documents, ensuring proper coding and compliance with ISD requirements.
• Track instructor certifications and annual authorizations.
• Assist with state-required student follow-up surveys, including submittal of final report to State.
• Assist in preparing CTE Department for opening school year (IEPs, class rosters, textbooks, annual staff meeting, handbooks, etc.).
• Other duties as assigned by the ISD Administration.

REPORTS TO: Executive Director of CTE

PERFORMANCE APPRAISALS: Executive Director of CTE

TERMS OF EMPLOYMENT: A 260-day position. Salary and conditions of employment are determined by the Board of Education.