Dalton Township Administrative Assistant / Deputy Clerk

Job description

Dalton Township Administrative Assistant/Deputy Clerk

A role encompassing a large variety of tasks and responsibilities. The Clerk may also consider this position for appointment as Deputy Clerk. Job duties are listed below and include but are not limited to the following:

Deputy Clerk:

• Assisting the clerk in election administration
• Assisting with the issuance of business permits
• Staying up to date on all applicable training
• Assisting in the accounts payable process
• Records keeping and public postings

Administrative Support:

• Answering main phone lines, emails, greeting and welcoming visitors, providing assistance or directing to the proper department
• Posting social media content and updates as requested
• Assisting in website monitoring and administration
• Cash handling
• Creating public notices or postings as directed
• Records maintenance and archiving
• Sorting mail, printing postage, and ordering envelopes/postage
• Checking the mail drop box (required during election periods)
• Ordering main office and fire department supplies as needed or requested via department
• Preparing correspondence, forms, and reports
• Stocking office supplies in designated areas
• Light office cleaning, keeping desk area and common areas tidy

Election Administration:

Deputy Clerk will be directed to help in election administration under the supervision of the Clerk, including but not limited to the following duties.

• Participates in all elections held in the township in accordance with Federal, State, and Local Laws
• Prepares legal notices, issues absentee ballots, maintain election equipment, and coordinate the set up and tear down of voting equipment
• Participates in the hiring, training, scheduling and supervision of election workers
• Work with the Clerk to ensure all election supplies are ready, up to date and supplies ordered before election date.
• Processes voter registrations, issues voter registration cards, cancels registrations, performs changes in address and maintains voter registration files in accordance with State regulations

Additional Opportunities:

• FOIA Coordinator
• Cemetery Coordinator

Useful experience in the following:

· Microsoft office and outlook

· GIS and BS&A Software

· Knowledge of zoning, ordinances, FOIA, and HR laws

· Graphic creating tools such as Canva

· Use with the Qualified Voter File

Attributes:

· Hard working

· Detail oriented

· Technological inclined

· Calm while handling complaints

· Good communication both written and verbal

· Able to work well with deadlines

Pay: 18.00 dollars per hour.
Preferred start immediately.

We ask when applying for this role you fill out an application and background check consent form. We also ask that you send a copy of your resume and cover letter to Heather.Cooley@daltontownship.org or drop off in person to Dalton Township 1616 E Riley Thompson Rd. Muskegon MI 49445.

Cover letter should encompass these questions:

What makes you a good candidate for this role?

Why do you want to work for Dalton Township?

What do you have to bring to the team?

Describe a time you failed and how it was handled?

Find application and background check forms at: daltonmi.gov/government/employement.php

Work Remotely

• No

Job Type: Full-time (Monday-Thursday, 8am-5:30pm)

Salary: $18.00 per hour

Benefits: Covered by employer

• Health insurance (covered by employer)
• Paid time off (accruing)
• Retirement plan (percentage paid in by employer)

Schedule:

• 9.5-hour shift
• Monday to Thursday
• Holidays off

Education:

• High school graduate or equivalent

Work Location: Dalton Township Hall

Job Type: Full-time

Pay: $18.00 per hour

Expected hours: 38 per week

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 10 hour shift
• Day shift

Application Question(s):

• What has prepared you to succeed in this role?

Work Location: In person

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person