Data Administrative Assistant

Antioch, United States

Job Description:

Data Administrative Assistant

Part-Time

AQCRT

Justice Services Division

Agency Overview

Felton Institute responds to the needs of our community by providing innovative, evidence-informed social services that transform lives. Our organization offers 50+ programs that address mental health, the unhoused, early care and education, those impacted by the justice system, transitional age youth, as well as aging adults. Our programs combine the latest scientific research with cultural sensitivity and a deep commitment to supporting and reflecting the communities we serve. Felton offers a dynamic, challenging, and supportive work environment where we encourage the use of professional development, that staff can utilize throughout their career.

Job Description

Under the general guidance of the Program Director, the Data Administrative Assistant is responsible for the administrative functions of the AQCRT program. The Administrative Assistant will coordinate the following:

Assist Program Director in monitoring program objective targets, completion of monthly reports and summaries (productivity reports, compliance requirements, etc.)
Maintain data, generate, and format reports and other documents using full range of computer software skills including spreadsheets, word processing, database management.
May assume responsibility for special projects related to the Agency, Division, and Program functions.
Maintain office operations and procedures.
Assist in setting up and scheduling training courses, as necessary.
Prepares ROE’s, payment of invoices, reimbursement, etc.
Attends meetings/training related to administrative and quality assurance matters and disseminates information to staff.
Other duties as assigned.

Minimum Requirements and Qualifications

High school graduate (or GED), associate's degree preferred.
Minimum of three (3) years’ experience in an assistant/supportive role.
Working knowledge of a variety of computer software (i.e., Microsoft word, excel, access, PowerPoint, and Adobe).
Strong organizational, interpersonal and communication skills.
Time management skills.
Ability to prioritize projects and follow through.
Knowledge of standard office practices and procedures, including records management.
Effective communication in oral and written forms.
Familiar with techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds in person and over the telephone.
Valid California Driver’s License, insurance, and ability to travel as required to perform duties (preferred).
Other job duties as assigned.

Additional Information:

Reports to: Program Director

Job Type: Part-time

Work Schedule: Onsite

FLSA Status: Non-Exempt

Salary Range: $32 - $35 per hour (DOE)

Benefits (subject to election and eligibility): Fully-Paid Medical and Dental Plans; Health Reimbursement Card, Paid Time Off (personal, vacation, and sick time), 403B with company match.

Applying Instruction:

Candidates should apply for the position at our career page “careers.felton.org” OR directly email resumes to “jobs@felton.org”.

IMP NOTE: Job responsibilities are subject to change according to program requirements

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