Data Coordinator

Description:

Are you passionate about making a difference in the lives of students? Do you want to work for an organization that has valued its employees for over 40 years? We offer a generous paid time off package, school district holiday pay, a hybrid remote work schedule, comprehensive benefits, 401k Employer match and a condensed summer schedule. $50,000 - $55,000 starting range based on experience and education level.

Requirements:

SUMMARY:

Under the direction of the Data & Evaluation Manager, the Data Coordinator supports agency-wide data culture, including data integrity, data fluency, outcome development and measurement, and program evaluation across all Communities In Schools initiatives, including Integrated Student Supports, Community Schools, and general youth services. The Data Coordinator supports the Data Manager in monitoring ongoing data entry to meet national accreditation standards, provide training on data analysis and procedures, and support annual reporting cycles. Other duties include supporting the data needs for site professionals and program managers across the network.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Data Integrity:

• Assist in monitoring compliance with CIS data collection and accreditation standards.
• Support Data Manager with compliance reviews and annual data verification.
• Assist in periodic reporting to facilitate program and agency management, such as, but not limited to, weekly, monthly data summary reports for Program Managers and quarterly and annual reports for senior leadership.
• Work with site professionals and program managers to monitor ongoing data entry and track necessary changes.
• Review site-level data for consistency and accuracy beyond accreditation standards.

Reporting:

• Support Data Manager in organizational reporting on student attendance, enrollment, service delivery, outcomes, dropouts, demographics, and other data for program areas.
• Assist with timely and accurate programmatic reporting related to public & contract funders, including data cleaning, aggregation, and visualization.

Evaluation:

• Support Data Manager in ongoing evaluation of model implementation and the effectiveness of services in achieving school-wide goals and addressing the needs of individual students.
• Ensure alignment of school support plans with actual supports delivered.
• Work closely with site professionals to support ad hoc analysis and evaluation of program data and needs assessment.

Training:

• Support Data Manager in building data fluency across the organization.
• Assist in onboarding, training and support to Program Managers, Site Coordinators, Community School Coordinators, and program staff in use of CIS Data Management system (CISDM), and other data training needs.
• Identify emergent training and re-training needs through data integrity monitoring.
• Provide technical assistance to data system users and contribute to the development of training resources.

Additional Responsibilities:

• Meet periodically with senior leaders and program staff to review their data needs and support required from the department.
• Research current trends and news related to school dropouts, social emotional learning, and social capital, as well as national and regional issues affecting education.
• Provide consultation on data collection systems, outcome measures, indicators, and outputs for new initiatives.
• Other duties as assigned.

SKILLS & QUALIFICATIONS:

• Bachelor’s Degree in Computer Science, Mathematics, Economics, Social Sciences or related field required.
• Three or more years of successful work experience in data analysis and outcome development, including experience with logic models.
• Technical Skills, to include:
  • An understanding of databases.
  • Ability to draw conclusions from data and obtain a reasonable explanation for data.
  • Formal training or education in college-level statistics or related field preferred.
  • Ability to use Microsoft software, to include an advanced level competency in Microsoft Excel including the use of formulas, pivot tables, macros, lookup tables and functions, and charts.
  • Proficiency in Microsoft Access, including importing data, data queries, linking tables, and exporting data preferred.
  • Proficient in conducting research via the internet and published research sources.
• Experience utilizing continuous improvement methods and processes.
• Familiarity with social sciences and youth serving industry preferred.
• Highly organized with a strong ability to multitask.
• Strong interpersonal and communications skills. Reflective, self-aware and adaptable to communication and work styles of others.
• Personal qualities of integrity, credibility, and a commitment to and passion for the mission of Communities In Schools of Eastern PA. Ability to work effectively in a changing work environment. Combines a collaborative spirit with the independent initiative required.
• Ability to work independently, with an inquiring mind, to investigate new ideas and issues and correlations of items that may relate to the overall success of CIS.
• Ongoing work in this capacity is dependent on the availability of funding.
• Must be committed to supporting diversity and inclusion efforts within their team and across the organization.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

These are the physical and mental requirements of the position as it is typically performed. Inability to meet one or more of these physical or mental requirements will not automatically disqualify a candidate or employee from the position. Upon request for a reasonable accommodation, the Company may be able to adjust or excuse one or more of these requirements, depending on the requirement, the essential functions to which it relates, and the proposed accommodation.

• Must be able to remain in a stationary, seated position for a significant percentage of the workday.
• Position requires the operation of a computer and other office machinery to prepare reports, complete research, and collaborate and correspond with colleagues.
• Ability to communicate with others to express or exchange ideas and information.

Work Environment:

• The schedule may vary according to programmatic needs, events, and activities.
• Hybrid Work Schedule —the ability to work remotely when not needed in person for meetings, training or services.

Travel:

Most travel is during the course of the business day. There may be occasional overnight travel.

EEO Statement: CISEPA employees are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, ethnicity, color, religion, national origin or citizenship status, ancestry, sex (including pregnancy, childbirth, and related medical conditions), gender identity, gender expression, sexual orientation, genetic information, marital status, familial status, GED rather than high school diploma, physical or mental disability, relationship or association with a disabled person, source of income, age (35 years of age and older), height, weight, veteran status, use of guide or support animals and/or mechanical aids, or domestic or sexual violence victim status.

These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions and training, and career development programs.

CISEPA employees are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity, whistle blowing, or the exercise of an appeal or grievance right provided by law will not be tolerated. CISEPA managers and supervisors are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.