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Data Entry Clerk
Job Title: Data Entry Clerk
Department: Administration / Operations / Inventory Management
Reports To: Supervisor / Department Manager
Location: Makkah Hypermarket, Jeddah
Department: Administration / Operations / Inventory Management
Reports To: Supervisor / Department Manager
Location: Makkah Hypermarket, Jeddah
Job Summary:
The Data Entry Clerk is responsible for accurately entering, updating, and maintaining company data in internal systems and databases. The role requires strong attention to detail to ensure the accuracy of records related to inventory, sales, vendors, and other operational data while maintaining confidentiality and data integrity.
Key Responsibilities:
Data Entry & Record Management:
- Enter and update data accurately into company systems and databases.
- Maintain digital records of inventory, sales transactions, supplier information, and operational data.
- Verify data for accuracy and completeness before entry.
- Correct errors and update records when necessary.
Document Processing:
- Collect and review documents such as invoices, purchase orders, delivery notes, and reports for data entry.
- Organize and maintain proper filing of physical and electronic records.
- Scan and archive documents for digital storage when required.
Data Verification & Quality Control:
- Cross-check entered data with source documents to ensure accuracy.
- Identify inconsistencies or missing information and report them to the supervisor.
- Maintain high standards of data accuracy and integrity.
Reporting Support:
- Generate basic reports from the system when required.
- Assist departments with retrieving data or documents when requested.
- Support administrative tasks related to data management.
System & Policy Compliance:
- Follow company procedures for data entry and document handling.
- Ensure confidentiality of company data and sensitive information. Maintain proper backup and record-keeping procedures.
Qualifications:
- High school diploma or equivalent (diploma or degree preferred).
- Previous experience in data entry or administrative work is an advantage.
- Basic knowledge of computers and office software (Excel, Word, ERP systems). Good typing speed and accuracy.
Skills & Competencies:
- High attention to detail
- Fast and accurate typing skills
- Basic analytical and problem-solving skills
- Organization and time management
- Ability to handle repetitive tasks with consistency Ability to maintain data confidentiality
Working Conditions:
- Office-based work environment.
- Long hours of computer-based work. Coordination with multiple departments for data verification.
Key Performance Indicators (KPIs):
- Data entry accuracy rate
- Number of records processed per day
- Error rate in entered data
- Timeliness of data updates
- Compliance with data management procedures
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