Data Entry Specialist Accounting

Company Overview
Family-run and customer-focused since 1994, Automann has evolved into the leading distributor of HD truck and trailer parts. We sell to regional warehouse distributors, truck/ trailer dealers and specialty repair shops throughout the US, Canada and abroad. With more than 50,000 active part numbers across 18 categories from Body and Cabin components, Suspension, Steering and just about everything in between. To learn more please visit our website at www.automann.com.

Automann services its distributors out of (5) US Distribution centers; Monroe Township NJ (HQ), New Lennox IL, Duncanville TX and Ontario CA, Hiram, GA and (2) distribution centers in Canada: Brampton ON and Edmonton AB along with (1) in San Luis Potosi México.

Automann’s Vision is to improve people's lives by keeping the essential vehicles of our society moving for the people, businesses, and economies that depend on them.

Summary

We are seeking a detail-oriented and energetic Data Entry Specialist with a focus on accounting to join our team. In this role, you will be responsible for accurately inputting financial data, maintaining organized records, and supporting our accounting department’s data management needs. Your proactive approach and strong organizational skills will help ensure the integrity and efficiency of our financial operations. Responsibilities

• Enter financial transactions into databases and ERP (Enterprise Resource Planning) systems with precision and speed
• Maintain accurate records of invoices, payments, and account details through diligent data entry
• Verify data accuracy by cross-referencing source documents such as receipts, invoices, and reports
• Organize and file digital and physical documents to ensure easy retrieval and compliance with company policies
• Assist in data collection efforts for financial reports and audits using office software tools like Microsoft Excel
• Create and update spreadsheets, including pivot tables, to analyze accounting data effectively
• Support order entry processes by inputting relevant information into the system accurately

Job Overview
We are seeking a motivated and detail-oriented Data Entry specialist to join our team. In this paid position, you will be responsible for accurately importing and managing data related to customer accounts. Your role will be vital in ensuring our database remains current, organized, and accessible, supporting efficient operations across our distribution network.

Main Job Tasks and Responsibilities

• Review and verify invoices and check requests
• Sort, code and match invoices
• Set invoices up for payment
• Enter and upload invoices into system
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform check runs
• Post transactions to journals, ledgers, and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month end closing
• Provide supporting documentation for audits
• Proven experience with data entry, clerical tasks, or administrative support in an office environment
• Strong computer skills, including proficiency in Microsoft Excel, Office applications, and database management
• Excellent typing skills with high accuracy and attention to detail
• Familiarity with ERP systems and databases used for accounting or inventory management is preferred
• Basic math skills to verify figures and perform simple calculations confidently
• Demonstrated organizational skills to manage multiple tasks efficiently
• Previous experience in accounting or finance-related roles is a plus but not required

Join us to become an integral part of a dynamic team committed to operational excellence! Your meticulous work will directly support our financial accuracy and overall business success.

Pay: From $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Application Question(s):

• Can you write in Spanish

Education:

• Associate (Required)

Experience:

• Accounting: 2 years (Required)

Language:

• Spanish (Required)

Work Location: In person