Find The RightJob.
Database Coordinator (Full-Time, Philanthropy Department)
Asheville School is a place that combines tradition with vision, and working here is like no other experience. Faculty and staff members are an integral part of our thriving community, with most Asheville School employees living on campus alongside colleagues and students.
Faculty Information
Faculty members at Asheville School serve a purpose that is better described as a “calling” than as a “job.” They hold many roles and responsibilities beyond those of classroom teaching.
Most Asheville School faculty members live on campus and have responsibilities in our residential life program, either by working as a hall parent or serving dorm and study hall duties throughout the week. They also coach a sport or lead non-athletic afternoon activities.
Faculty members who thrive at Asheville School are passionate about their class subject, afternoon activities, and the growth and development of the adolescents under their care.
Asheville School teachers typically teach three to four sections of their class subject, coach or lead two seasons of a sport or afternoon activity during the school year, serve as advisors to a small group of students to monitor their progress and help them succeed, participate in our service program by leading community service projects on and off campus, are required to be present for school events and family-style seated meals for weekday lunches and Thursday dinners, sponsor and chaperone weekend activities, and take on weekly dorm or study hall duties.
It is a busy and rewarding schedule. In addition to receiving a competitive salary and benefits package, many faculty members live in housing on campus at no cost. Asheville School also offers tuition support for advanced degrees and supports professional development opportunities for faculty members throughout the year.
Staff Information
Joining our staff means becoming part of a team dedicated to fostering the growth and development of young, inquiring minds. Our commitment to academic excellence, a strong sense of community, and shared values create an environment where students are prepared not just for college but for a lifetime of success and fulfillment.
Our range of full-time, part-time, and leadership positions is essential to maintaining a vibrant and successful school environment. These roles offer opportunities for staff to engage with and contribute to our mission in meaningful ways, supporting a holistic student experience.
At Asheville School, we believe in the importance of each community member’s growth and development. By joining our team, you will be part of a dedicated community that values education and the lifelong impact we can make on our students’ lives.
The Database Coordinator manages and maintains the school’s donor database, ensuring accurate and timely entry of gifts and constituent information. The Coordinator plays a key role in supporting fundraising efforts through data management, reporting, list generation, and gift acknowledgment.
Database Management
- Maintain accurate and up-to-date records in the donor database (Raiser’s Edge or similar CRM).
- Process all charitable gifts, pledges, and payments in a timely and accurate manner.
- Manage data imports, exports, and regular clean-up tasks to ensure consistency and accuracy.
Gift Acknowledgement & Reporting
- Generate and send acknowledgment letters and tax receipts in accordance with stewardship timelines.
- Produce regular and ad-hoc reports on giving trends, campaign progress, and donor activity for internal stakeholders.
- Reconcile gift entries with the Business Office monthly and assist with audit requests as needed.
Support Fundraising Activities
- Prepare donor lists, mailing lists, and segmentation for fundraising appeals, events, and stewardship.
- Assist in tracking donor engagement, moves management, and campaign participation.
- Help support the coordination of fundraising events and communication materials, as needed.
Confidentiality & Collaboration
- Handle all donor information with the highest level of discretion and confidentiality.
- Work closely with other members of the Philanthropy team and support cross-departmental collaboration when needed.
General Duties
- Oversee daily operations of the Philanthropy Office; manage comprehensive processes, procedures, and policies, ensuring that they are all established, documented, implemented, and kept current.
- Oversee procurement and management of office supplies.
- Represent the school in a professional manner to diverse audiences.
- Other duties as assigned.
- Two-four years of experience in a role with transferable experience required.
- Bachelor’s degree preferred.
- Experience in an independent school preferred.
Knowledge:
- Microsoft Office
- Blackbaud’s Raiser’s Edge
Skills:
- Ability to read, analyze, and interpret data.
- Ability to respond to common inquiries from employees, donors, or other members of the school community.
- Effective oral and written communication skills.
- Excellent interpersonal skills.
Attributes:
- Demonstrated maturity and good judgment to handle confidential information with discretion.
- Sound judgment in both day-to-day decisions and strategic issues.
- Ability to juggle multiple priorities with effective time management.
- High attention to detail, accuracy, and organizational skills.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Similar jobs
No similar jobs found
© 2026 Qureos. All rights reserved.