Dealership Inventory Clerk/Bookkeeper

About Company:

The Tamaroff Group, founded in 1969, has grown into one of Michigan's most successful automotive enterprises. Starting with a single dealership in Southfield, the company now spans many successful businesses, including two dealerships, a leasing company, and more. With a focus on customer satisfaction, employee care, and innovation, The Tamaroff Group remains family-owned and operated. Known for their commitment to excellence, The Tamaroff Group continues to lead in the automotive industry under the guidance of visionary leadership and a strong company culture.

About the Role:

The Dealership Inventory Clerk/Bookkeeper plays a critical role in maintaining accurate and up-to-date records of vehicle inventory and financial transactions within an automotive dealership. This position ensures that all inventory data is meticulously tracked, reconciled, and reported to support operational efficiency and compliance with regulatory standards. The role involves coordinating with sales departments to verify inventory status facilitating smooth dealership operations. This role will also have duties relating to maintaining MSO & fuel logs, processing a daily deposit and reconciling assigned accounting schedules; onsite and collaborative training will be provided. Ultimately, this position contributes to the dealership’s profitability and organizational integrity by ensuring precise inventory control and financial accuracy.

Minimum Qualifications:

• High school diploma or equivalent required.
• Proven experience in bookkeeping, inventory management, or a related administrative role, preferably within an automotive dealership or retail environment.
• Proficiency with accounting software and inventory management systems.
• Strong attention to detail and organizational skills.
• Basic understanding of accounting principles and financial recordkeeping.

Preferred Qualifications:

• Experience with dealership management systems (DMS) such as Reynolds & Reynolds, CDK Global, or similar platforms.
• Knowledge of automotive industry terminology and processes.
• Certification in bookkeeping or accounting (e.g., Certified Bookkeeper, QuickBooks Certification).
• Experience with Microsoft Excel and other data analysis tools.
• Excellent communication skills to effectively liaise with multiple departments and external vendors.

Responsibilities:

• Maintain and update detailed records of all vehicles in inventory, including new, used, and traded vehicles.
• Collaborate with sales and service departments to verify vehicle status and ensure accurate documentation for each transaction.
• Reconcile daily cash, check, and credit card payments, ensuring 100% accuracy in the ledger.
• Oversee fuel inventory documentation and administrative processing of Manufacturer’s Certificates of Origin.
• Assist with month-end and year-end closing procedures, ensuring all inventory and financial data is accurate and complete.
• Manage accounts payable and receivable related to dealership inventory and vendor transactions.
• Ensure compliance with dealership policies, accounting standards, and regulatory requirements.
• Ensure seamless workflow by cross-training and stepping in to cover critical duties including reception, billing and CVR transactions

Skills:

The required skills enable the clerk/bookkeeper to accurately track and manage vehicle inventory and financial transactions, ensuring data integrity and operational efficiency. Proficiency in accounting software and inventory systems is essential for daily tasks such as recording transactions, reconciling inventory counts, and generating reports. Attention to detail and organizational skills are critical to identify discrepancies and maintain compliance with dealership policies and accounting standards. Preferred skills, such as familiarity with dealership management systems and advanced Excel capabilities, enhance the ability to analyze data and streamline processes. Strong communication skills facilitate effective collaboration with sales, service, finance teams, and external vendors, ensuring smooth workflow and accurate information exchange.