Dealership Office Manager

Automotive Accounting Office Manager / Assistant Controller Are You Ready for a Bigger Seat in Dealership Accounting?

Are you the person your dealership depends on to keep schedules, reconciliations, funding, titles, and month-end from falling apart, but you still are not being given the leadership seat?

Do you have 5+ years of dealership accounting experience and know you are capable of running the office better than the way it is currently being run?

Are you ready for a Controller / Office Manager role where ownership actually wants stronger accounting controls, cleaner processes, and real accountability?

Grace Auto Sales and Service is hiring an Automotive Accounting Office Manager / Controller to help lead and strengthen our dealership office and accounting operation.

This is a strong opportunity for someone with at least 5 years of dealership accounting experience who has worked in a franchise dealership environment and is ready to take ownership of the accounting office.

What Makes This Opportunity Different

Grace Auto Sales and Service is a growing independent dealership and service center in Richmond, VA.

We are not looking for someone to simply maintain old habits. We are looking for someone who can help build a cleaner, stronger, more accountable office operation.

The right person will work directly with ownership and play a key role in improving financial visibility, accounting accuracy, cash flow, month-end discipline, title/DMV control, and office accountability.

This role is for someone who wants responsibility, not someone who wants to hide behind a desk.

If you are organized, experienced, direct, detail-oriented, and ready to help lead the accounting side of a growing dealership, this may be the right opportunity.

What We Offer

• Compensation range: $96,000–$114,000 per year
• Leadership role with direct access to ownership
• Opportunity to help build and improve the dealership’s accounting and office structure
• Growth opportunity in a fast-moving independent dealership
• No corporate red tape
• Opportunity to make a real operational impact
• Strong ownership support for process improvement and accountability
• A dealership that values initiative, honesty, accuracy, and problem-solving
• Opportunity to work with modern dealership systems and improve how they are used
• Stable, full-time position with serious responsibility

Benefits

• Competitive salary
• Paid time off
• Health benefits available
• Growth opportunity as the dealership continues to expand
• Direct involvement in building better systems, controls, and reporting
• Supportive ownership that wants the office to be organized, accurate, and accountable

Compensation

Pay range: $96,000–$114,000 per year

Final compensation will depend on dealership accounting experience, DMS experience, leadership ability, and ability to own key accounting responsibilities.

What You’ll Be Responsible For

• Leading and improving the dealership accounting office
• Supporting and managing month-end close
• Maintaining clean accounting schedules
• Reconciling bank accounts
• Reconciling floorplan
• Reviewing and controlling contracts in transit
• Reviewing and controlling deals in transit
• Monitoring reserve schedules
• Supporting title, DMV, and registration accounting flow
• Reviewing deal accuracy and funding readiness
• Managing AP, AR, general ledger, and balance sheet accuracy
• Helping ownership understand cash flow, accounting issues, and office priorities
• Creating stronger office processes and internal controls
• Identifying accounting problems before they become expensive problems
• Holding office and admin processes accountable
• Working with software support when needed to resolve system or process issues
• Helping train, support, and hold office/admin staff accountable

Required Experience

• Minimum 5 years of automotive dealership accounting experience
• Franchise dealership accounting experience
• Experience working in a dealership accounting office required
• Experience with month-end close required
• Experience with accounting schedules and reconciliations required
• Experience with contracts in transit, deals in transit, floorplan, titles, DMV, AP, AR, and bank reconciliations is required
• Experience with dealership DMS/accounting systems is required

DMS / Dealership System Experience Preferred

Experience with any of the following systems is valuable:

• Tekion
• CDK Global
• Dealertrack DMS
• Reynolds & Reynolds
• Auto/Mate
• DealerBuilt
• PBS Systems
• Autosoft
• Dominion VUE
• DealerCenter
• RouteOne
• vAuto

What We’re Looking For

We are looking for someone who is:

• Experienced in dealership accounting
• Highly organized and detail-oriented
• Comfortable leading office processes
• Strong with follow-through and documentation
• Direct, honest, and willing to speak up when something does not look right
• Able to solve problems instead of waiting for someone else to fix them
• Comfortable holding people accountable
• Comfortable learning systems and contacting software support when needed
• Strong enough to protect the dealership from accounting mistakes, funding delays, title problems, and cash-flow surprises
• Interested in improving processes, not just repeating old ones

Who This Role Is Best For

This role is a great fit for someone who:

• Has worked in a franchise dealership accounting office for at least 5 years
• Has been an Office Manager, Assistant Controller, Controller Assistant, Senior Dealership Accountant, Accounting Supervisor, or Controller
• Understands dealership accounting from real experience
• Knows how important clean schedules, clean titles, clean funding, and clean reconciliations are
• Wants ownership to value their input
• Wants a bigger leadership role
• Takes pride in being the person the dealership can rely on

Who This Role Is Not For

This is not the right role for someone who only has basic bookkeeping experience.

This is not the right role for someone without automotive dealership accounting experience.

This is not the right role for someone who avoids accountability, dislikes change, or needs to be told every small step.

This is not the right role for someone who is uncomfortable working inside dealership systems or reaching out to software support when needed.

About Grace Auto Sales and Service

Grace Auto Sales and Service is a growing independent used car dealership and service center in Richmond, VA.

We are focused on building a stronger, cleaner, more accountable dealership operation. We care about accuracy, customer experience, cash flow, process improvement, and doing things the right way.

We believe in taking initiative, challenging broken processes, learning from mistakes, and improving every month.

How to Apply

If you have at least 5 years of dealership accounting experience and are ready for a serious leadership opportunity, we would like to hear from you.

Please apply with your resume and include the dealership systems you have experience with.

Pay: $96,000.00 - $114,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of automotive dealership accounting experience do you have?
• Which dealership DMS systems are you the most comfortable with?
• Have you helped lead or complete month-end close?
• Have you reconciled floorplan?
• Have you worked with contracts in transit?
• Have you worked with title, DMV, and registration?
• What dealership sold-volume level have you supported monthly?

Work Location: In person