Demolition Office Manager

Position Summary

The Demolition Office Manager is responsible for overseeing the daily administrative, accounting, project support, and compliance functions of Premier Demolition. This position supports company operations through project setup, accounts payable and receivable, contract administration, job costing, permitting, insurance administration, licensing, fleet management, and general office operations.

Key Responsibilities

· Set up and maintain new projects in QuickBooks, backlog reports, schedules, Workforce, and job files.

· Coordinate project permits, asbestos surveys, NESHAP notifications, dust permits, demolition permits, and related compliance requirements.

· Review, process, maintain, and distribute contracts, subcontract agreements, and project documentation.

· Prepare, price, track, and submit change orders and maintain related project records.

· Manage accounts payable, including invoice processing, vendor payments, payment tracking, and reporting.

· Manage accounts receivable, including invoicing, collections, lien waivers, payment tracking, and aging reports.

· Submit and manage invoices and supporting documents through Procore, Textura, GCPay, and other contractor payment platforms.

· Maintain project job costing records and assist with work-in-progress and financial reporting.

· Administer company insurance programs, certificates of insurance, claims, audits, and annual renewals.

· Maintain contractor licenses, business licenses, permits, registrations, and compliance documentation.

· Manage employee benefits administration, including medical insurance and 401(k) reporting and contributions.

· Maintain vehicle, trailer, equipment, and asset records, registrations, and compliance requirements.

· Coordinate contractor prequalification and recertification submissions.

· Establish and maintain vendor accounts, credit applications, and account records.

· Assist with scheduling, workforce management systems, inventory tracking, and project support activities.

· Serve as backup support for payroll processing when needed.

· Order office supplies, tools, equipment, dumpsters, and jobsite materials as required.

· Maintain organized electronic and physical records for projects, accounting, and company operations.

· Support ownership, operations, and field personnel with administrative, reporting, and special project needs.

Qualifications

· Minimum 5 years of office management, accounting, demolition/construction administration, or related experience.

· Strong understanding of accounts payable, accounts receivable, invoicing, collections, and job costing.

· Experience using QuickBooks Desktop required.

· Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.

· Experience with Procore, Textura, GCPay, or similar construction management platforms preferred.

· Strong organizational, communication, and time management skills.

· Ability to manage multiple priorities in a fast-paced environment.

· Ability to maintain confidentiality and professionalism.

Disclaimer

This job description is intended to describe the general duties of the position and is not an all-inclusive list of responsibilities.

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: In person