Dental Billing and Insurance Coordinator

Dental Insurance & Billing Coordinator — Orthodontic Practice

Colby-Mueller Orthodontics · Baxter, MN · Full-time, 32 hrs/week (Fridays off) · $25–$30/hour (DOE)

About Us

Colby-Mueller Orthodontics is a well-established, multi-office orthodontic practice serving families across the Brainerd Lakes area. We are known for a calm, organized, patient-first environment — and for treating our team the same way we treat our patients: with respect, clarity, and consistency. We are growing, and we are adding a dedicated Insurance & Billing Coordinator to own a function that has been shared until now.

The Role

This is a focused, high-ownership role for someone who likes order, accuracy, and follow-through. You will own our day-to-day insurance and billing — claims from submission through payment, accurate posting, and keeping patient accounts and AR current and clean. You will work directly with our Practice Manager in an organized practice that takes billing seriously.

What You Will Do

• Submit, track, and follow up on dental insurance claims through to payment

• Post payments accurately and keep patient accounts current

• Monitor and work accounts receivable aging on current accounts — follow up on outstanding insurance and patient balances

• Verify insurance benefits and coverage ahead of patient appointments

• Communicate professionally with insurance carriers and patients to resolve questions and balances

• Identify recurring causes of claim delays or denials and help fix them at the source

• Support clean, reliable reporting on AR performance to the Practice Manager

What We Are Looking For

• Prior insurance/billing experience (required), dental preferred

• Comfort working insurance AR, claims, and aging reports independently

• Strong attention to detail and accuracy with account data and payment posting

• Confident, professional phone and written communication with carriers and patients

• Fluency with practice management software and a willingness to learn ours

• Reliability, discretion with confidential information, and a calm, organized approach

Schedule

Full-time, 32 hours per week, worked as a four-day week with Fridays off. A great fit if you want full-time work with a consistent three-day weekend.

Benefits

• Paid Time Off accruing from your first day

• Six paid holidays per year

• 401(k) with employer match

• Annual uniform allowance

• Orthodontic treatment benefit for you and your immediate family

• A stable, well-run practice that values consistency and treats its team professionally

To Apply

Apply through Indeed with your resume. We review applications promptly and reach out to candidates who look like a strong fit.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Work Location: In person