Department Intern - Human Resources

The City of Wichita is NOT an E-Verify Employer.

Distinguishing Features of Work

The Human Resources Intern provides support to the Human Resources Department with a primary focus on serving as back-up for the front reception desk, assisting with new hire orientation, and maintaining employee personnel records. This part-time, paid internship offers valuable hands-on experience in HR operations and administrative functions within a professional workplace setting.

The Human Resources office is seeking an experienced professional who is looking for part-time work to earn extra income and/or something to fill part of their day. We are seeking a strong office background with excellent customer service and very organized.

Exposure to HR

By the conclusion of the internship, the intern will provide administrative support and will gain exposure in:

• HR administrative processes and compliance requirements.
• Onboarding and orientation practices.
• Personnel file management and recordkeeping.
• Professional customer service and reception operations.

Works Days and Hours - Monday - Friday - 10:00 AM - 2:00 PM

This is a limited, part-time position. The position is not eligible for benefits and has a duration of up to 12 months with a possibility for extension.

**Posting may close at any time **

Examples of Work Performed

• Provide back-up coverage for the front reception desk, including greeting visitors, answering phones, and directing inquiries.
• Provide excellent customer service to all visitors to Human Resources in-person, by phone, or through virtual meetings.
• Assist in preparing, coordinating, and assisting with new hire orientation process.
• Maintain employee personnel records in both electronic and paper formats, ensuring accuracy and compliance with policies and regulations.
• Support HR staff with filing, scanning, data entry, and document preparation.
• Maintain strict confidentiality of sensitive HR-related information and records.
• Perform other duties and special projects as assigned.

Requirements of Work

• Strong organizational skills with keen attention to detail.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Customer service–oriented, with the ability to multitask in a fast-paced environment.
• An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

Experience and Training

Required Experience and Training

• Two (2) years of experience in a professional office setting.
• Experience with NEOGOV Applicant Tracking System.

• Must be legally authorized to work in the United States without the need of a sponsorship.

• Attainment of passing scores on pre-employment tests.

Preferred Experience and Training

• Experience in Human Resources.
• Experience with Laserfiche.
• Experience working in Government or municipal setting

Offers of employment are contingent upon passing a pre-employment physical, which includes drug screening, and upon satisfactory evaluation of the results of a criminal record check.

Applicants have rights under Federal Employment Laws. Please find more information under the following links:

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf (Download PDF reader)
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf (Download PDF reader)
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf (Download PDF reader)