Department of Education – Administrative Assistant, Manhattan Region

Overview/Purpose:

The primary responsibility of the Administrative Assistant to the Regional Superintendent is to manage the day-to-day operation of the Regional Superintendent’s office.

Reports to: Regional Superintendent, Manhattan

Work Location: 488 Madison Avenue, New York, NY 10022

Responsibilities:

• Maintain confidentiality in all Regional matters
• Answer phone calls and handle principal, parent, and vendor questions and relay concerns to the Regional Superintendent
• Assist in the logistical planning of principal and regional meetings, including contacting vendors, ordering Lunch for meetings, copying and collating handouts
• Verify from school files and prepare principal evaluations on STAFFTRAC
• Collect data, organize and chart all required Regional and Archdiocesan forms – Create folders on desktop (i.e., Calendar Grid, Teacher contracts, Class Schedules, Monthly Faculty Mtg. Agendas, Handbooks, Safety Plans
• Monitor and submit Regional office deposits and invoices for payment (sent to 488)
• Manage the desk calendar for the Regional Superintendent and collect/monitor school calendars
• Prepare monthly Superintendent Expense Report
• Maintain organized and up-to-date files
• Monitor student attendance on Educate/FACTS at the end of each month and notify schools to update their attendance
• Prepare and copy the program for the Manhattan 8th-grade Graduation Mass
• Other related tasks as assigned by the Regional Superintendent.

Education, Experience, and Skills:

• Education: some College experience is preferred
• Minimum of 3 years in an office setting.
• Ability to multitask effectively, show initiative, and exercise patience and professionalism at all times.
• An aptitude for attention to detail
• Work as a team player
• Bilingual (Spanish) preferred.
• Knowledge of Google Applications
• Microsoft Word, Excel, PowerPoint, and Outlook Explorer

Compensation range for this position is: $25.00 - $29.00 per hour.

This position is considered full-time, non-exempt, and eligible for overtime.

Interested candidates should send a cover letter and resume to:

Michael.Lenahan@archny.org