Deputy City Clerk

Overview
Join our dynamic team as a Deputy City Clerk, a vital role dedicated to ensuring the smooth operation of municipal administrative functions. In this energetic position, you will support the City Clerk’s office by managing essential clerical tasks, maintaining accurate records, and providing exceptional customer service to residents and city officials alike. Your proactive approach and organizational skills will help foster transparency, efficiency, and community engagement within our vibrant city government. This paid position offers an exciting opportunity to develop your administrative expertise while making a meaningful impact on local governance.

Duties

• Assist in managing official city records, including filing, indexing, and archiving documents in compliance with legal standards.
• Support the preparation and distribution of city council agendas, minutes, and resolutions with precision and attention to detail.
• Answer multi-line phone systems promptly using professional phone etiquette; direct inquiries to appropriate departments or officials.
• Provide front desk support by greeting visitors, handling inquiries, and offering bilingual assistance to ensure accessible communication for all residents.
• Manage calendar schedules for city officials, coordinate meetings, and organize appointments using office management tools such as Microsoft Office and Google Workspace.
• Perform data entry tasks accurately into various databases like QuickBooks for financial records or other specialized software used by the city.
• Support clerical functions such as proofreading documents, maintaining filing systems, and supporting bookkeeping activities related to city finances.
• Handle customer support requests efficiently, providing excellent service in person or via phone while maintaining professionalism and patience.
• Assist with office management duties including supply inventory, document preparation, and maintaining a clean, organized front desk environment.

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills; previous experience in municipal or government settings is a plus.
• Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and data entry software like QuickBooks.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment; strong time management is essential.
• Exceptional customer service skills with professional phone etiquette; bilingual abilities are highly desirable to serve diverse community needs.
• Familiarity with multi-line phone systems and front desk operations; experience as a dental or medical receptionist or personal assistant is advantageous.
• Strong proofreading skills to ensure accuracy in official documents and correspondence.
• Ability to handle sensitive information discreetly while maintaining confidentiality at all times.
• Previous office experience involving filing systems, calendar management, and general clerical duties is required; typing speed should meet standard efficiency benchmarks. Join us as a Deputy City Clerk and be part of a dedicated team committed to transparent governance and outstanding community service!

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person