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Deputy City Clerk
The Position
Under general direction, assists in planning, organizing, coordinating, and managing the staff and operations of the City Clerk Division within the City Manager’s Office, including preparation of City Council agendas, minutes, actions, ordinances, and resolutions, maintaining official documents, and records, election management, and legislative functions; coordinates assigned activities with those of other City departments, City management and staff; provides complex and responsible support to the City Clerk in areas of expertise; assumes the responsibilities of the City Clerk on a relief basis; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This classification is responsible for assisting the City Clerk with the administration and daily operations of the City Clerk’s Division programs, functions, and activities. Incumbents are responsible for performing diverse, specialized and complex work involving significant accountability and decision-making responsibilities. Employees serve as a specialist and liaison for assigned programs and activities, with regular contact and interactions with City management staff, other public and private agencies, and members of the public. The nature, scope, and diversity of responsibilities assigned to this classification require a broad understanding of City functions and the capability of relieving the City Clerk of day-to-day office administrative and coordinative duties, as well as fulfilling some of the duties of the City Clerk in the latter’s absence.
SUPERVISION EXERCISED AND RECEIVED
Exercises technical and functional direction over and provides training to administrative support staff. Receives general direction from the City Clerk.
Duties and Responsibilities
Examples Of Typical Job Functions
The typical job functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.
Experience and Education Guidelines: Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:
Education : Equivalent to an associate degree from an accredited college or university with major coursework in public administration, business administration, or a related field.
Experience: Four (4) years of increasingly responsible administrative support experience in a municipal government agency. Experience in a municipal clerk’s office is preferred.
Licenses, Certificates And Other Requirements
Wondering what to expect during the recruitment process? Visit the City's Job Opportunities page.
SELECTION PROCESS
The following dates are tentative and subject to change based on the needs of the hiring department:
Deadline to apply April 22, 2026 at 5:00 pm Review of Applications Ongoing Panel Interviews Week of May 10, 2026
Information contained herein is subject to change without notice.
The City of San Leandro is an Equal Opportunity Employer. For more information regarding ADA accommodations or Veteran's preference, please visit the City's FAQ page.
For current benefits information, please refer to the Benefits Program page located under the Human Resources Department on the City of San Leandro website at www.sanleandro.org. You will find a comprehensive Summary of Employee Benefits & Contract Provisions. Benefits are listed by bargaining group. Additional information may also be found in the Memorandum of Understanding for the respective bargaining group.
01
The purpose of the questionnaire is to provide applicants the opportunity to elaborate on their experience, education, and training for the Deputy City Clerk position. Responses to the questionnaire will be used to better assess qualifications to determine which applicants will be invited to participate in the next step of the selection process. Do not answer any of the questions by indicating "see application or see resume."
Education
This position requires an Associate degree from an accredited college or university with major course work in public administration or business administration. Please select your highest level of education from the list below:
Do you possess at least four (4) years of increasingly responsible administrative support experience in a municipal government agency?
Possession of a certification as a Notary Public in the State of California within (12) months of hire will be required. Do you currently possess a valid certification as a Notary Public in the State of California?
Describe your experience administering and operating citywide records management and retention systems. What document management and document imaging systems are you experienced with and what is your proficiency level in each?
06
Describe your experience with the overall coordination of office functions, including but not limited to: drafting agenda items and minutes of an elected body or board; drafting notices and legal documents ensuring compliance with established laws and guidelines; and responding to Public Records Requests.
07
Describe your experience working with modern office equipment, including any software specific to a City Clerk's Office, such as Microsoft Office, Legistar or other agenda management software, and/or other related computer software.
08
I certify the information on this form and in my responses to the questions listed above are true and correct to the best of my knowledge. I understand any misstatement or omission of material fact may subject my application to disqualification or dismissal if discovered.
Under general direction, assists in planning, organizing, coordinating, and managing the staff and operations of the City Clerk Division within the City Manager’s Office, including preparation of City Council agendas, minutes, actions, ordinances, and resolutions, maintaining official documents, and records, election management, and legislative functions; coordinates assigned activities with those of other City departments, City management and staff; provides complex and responsible support to the City Clerk in areas of expertise; assumes the responsibilities of the City Clerk on a relief basis; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This classification is responsible for assisting the City Clerk with the administration and daily operations of the City Clerk’s Division programs, functions, and activities. Incumbents are responsible for performing diverse, specialized and complex work involving significant accountability and decision-making responsibilities. Employees serve as a specialist and liaison for assigned programs and activities, with regular contact and interactions with City management staff, other public and private agencies, and members of the public. The nature, scope, and diversity of responsibilities assigned to this classification require a broad understanding of City functions and the capability of relieving the City Clerk of day-to-day office administrative and coordinative duties, as well as fulfilling some of the duties of the City Clerk in the latter’s absence.
SUPERVISION EXERCISED AND RECEIVED
Exercises technical and functional direction over and provides training to administrative support staff. Receives general direction from the City Clerk.
Duties and Responsibilities
Examples Of Typical Job Functions
The typical job functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.
- Assists in overseeing and performing functions of the day-to-day operations of the City Clerk’s Division, including the maintenance of administrative files, resolutions, ordinances, contracts, agreements, and other official documents; performs mandated and other City Clerk duties in the absence of the City Clerk.
- Monitors staff, operations, and activities of assigned programs; recommends improvements and modifications and prepares various reports on operations and activities; coordinates and integrates program services and activities with other agencies and City departments.
- Plans, manages, and implements the City’s records management program; sets and ensures legal compliance with retention schedules for City records; develops and updates records retention policies and procedures.
- Participates in the development, administration, and/or oversight of the division budget; collects and analyzes division financial data; creates and monitors data tracking and reporting systems.
- Ensures compliance with the Public Records Act, the Freedom of Information Act, and the Brown Act; reviews and monitors legal requests for records; ensures that all public records are open to inspection at all times during office hours and that every person’s right to inspect any public record of the City is upheld.
- Provides assistance to the public and City staff by helping to identify records and information relevant to requests; ensures timely response to all requests and communicates in writing with any requestor in cases of unusual requests that may cause delays in obtaining all requested information; justifies any nondisclosure and/or ensures deletion of any portions that are exempt from the mandate of the Public Records Act.
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Performs other related duties as assigned. For more detailed information, visit: Deputy City Clerk.
Experience and Education Guidelines: Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:
Education : Equivalent to an associate degree from an accredited college or university with major coursework in public administration, business administration, or a related field.
Experience: Four (4) years of increasingly responsible administrative support experience in a municipal government agency. Experience in a municipal clerk’s office is preferred.
Licenses, Certificates And Other Requirements
- Possession of, or ability to obtain within twelve (12) months of hire, certification as a Notary Public in the State of California, to be maintained throughout employment.
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Possession and continued maintenance of a valid class “C” California driver’s license if operating a motor vehicle is necessary to perform the essential functions of the position.
Wondering what to expect during the recruitment process? Visit the City's Job Opportunities page.
SELECTION PROCESS
The following dates are tentative and subject to change based on the needs of the hiring department:
Deadline to apply April 22, 2026 at 5:00 pm Review of Applications Ongoing Panel Interviews Week of May 10, 2026
Information contained herein is subject to change without notice.
The City of San Leandro is an Equal Opportunity Employer. For more information regarding ADA accommodations or Veteran's preference, please visit the City's FAQ page.
For current benefits information, please refer to the Benefits Program page located under the Human Resources Department on the City of San Leandro website at www.sanleandro.org. You will find a comprehensive Summary of Employee Benefits & Contract Provisions. Benefits are listed by bargaining group. Additional information may also be found in the Memorandum of Understanding for the respective bargaining group.
01
The purpose of the questionnaire is to provide applicants the opportunity to elaborate on their experience, education, and training for the Deputy City Clerk position. Responses to the questionnaire will be used to better assess qualifications to determine which applicants will be invited to participate in the next step of the selection process. Do not answer any of the questions by indicating "see application or see resume."
-
I understand
Education
This position requires an Associate degree from an accredited college or university with major course work in public administration or business administration. Please select your highest level of education from the list below:
- High School Diploma or equivalent
- Associate of Arts or Science degree
- Bachelor's degree
- Master's degree
-
None of the above
Do you possess at least four (4) years of increasingly responsible administrative support experience in a municipal government agency?
- Yes
-
No
Possession of a certification as a Notary Public in the State of California within (12) months of hire will be required. Do you currently possess a valid certification as a Notary Public in the State of California?
- Yes
-
No
Describe your experience administering and operating citywide records management and retention systems. What document management and document imaging systems are you experienced with and what is your proficiency level in each?
06
Describe your experience with the overall coordination of office functions, including but not limited to: drafting agenda items and minutes of an elected body or board; drafting notices and legal documents ensuring compliance with established laws and guidelines; and responding to Public Records Requests.
07
Describe your experience working with modern office equipment, including any software specific to a City Clerk's Office, such as Microsoft Office, Legistar or other agenda management software, and/or other related computer software.
08
I certify the information on this form and in my responses to the questions listed above are true and correct to the best of my knowledge. I understand any misstatement or omission of material fact may subject my application to disqualification or dismissal if discovered.
- Yes
- No
- Required Question
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