Deputy Clerk

Applications submitted through Indeed will NOT be reviewed. Please visit our website at www.sdd.uscourts.gov/employment for a complete vacancy announcement and application procedures.

ABOUT THE COURT

The U.S. District Court for District of South Dakota was established in 1889 when the Dakota Territory was divided into North and South Dakota. The Court handles issues pertaining to federal law within the State of South Dakota and has courthouses in Sioux Falls, Rapid City, Pierre, and Aberdeen.

The U.S. District Court consists of federal court chambers, a clerk’s office, and a probation and pretrial services office. The district has three Article III district judges, two senior district judges, and three full-time magistrate judges. Additionally, U.S. Probation has satellite offices in Eagle Butte, Kyle, McLaughlin, Mission, and Winner.

ABOUT THE POSITION

The U.S. District Court for the District of South Dakota is seeking a full-time deputy clerk in the Pierre office. The deputy clerk maintains accurate court records through the entirety of criminal and civil court cases through the court’s electronic case management system (CM/ECF), handles cashiering duties with the public, provides a high level of customer service at all times, provides jury operations support, and courtroom support. This position reports to a member of the clerk’s office management team.

POSITION DUTIES AND RESPONSIBILITIES

• Perform complex case management transactions such as opening and closing cases while ensuring the appropriate statistical data.

• Prepare and process appeals, warrants, subpoenas, notices, and form orders.

• Answer inquiries from attorneys as well as the public regarding case status and procedural rules.

• Act as a courtroom deputy for civil and criminal case proceedings. Assist with the orderly flow of proceedings including setting up the courtroom, assuring the presence of all necessary participants, and operating all courtroom technology equipment. Take notes of proceedings and rulings and prepare and docket minute entries.

• Communicate with outside agencies, counsel, and the public to facilitate orderly case management and case progression.

• Coordinate the presence of court reporters and court interpreters when needed.

• Serve as backup for magistrate judge scheduling by coordinating with various outside government agencies.

• Process attorney admission applications, prepare certificates, attend admission ceremonies, and maintain record of admitted attorneys.

• Assist with jury administration by processing juror summonses and assisting with jury selection/empanelment.

Organize and arrange naturalization ceremonies. Representative duties include preparing programs, sending press releases, and attending ceremonies to assist as needed.

• Perform records management duties including requesting, maintaining, and returning records to the Federal Records Center, and filing and archiving documents using electronic imaging.

• Perform cashier functions as outlined in the Internal Control Manual.

• Communicate clearly and effectively, both orally and in writing.

• Travel to other locations within the district as required.

• Other duties as assigned.

MINIMUM QUALIFICATION REQUIREMENTS

• Applicants must be a high school graduate (or equivalent) and possess at least two years of general experience.

o To qualify at a CL 25 – CL 26, applicants must possess the education and general experience stated above, plus a minimum of one-year specialized experience.

o To qualify at a CL 27, applicants must possess the education and general experience stated above, plus a minimum of two years specialized experience.

• General experience is considered progressively responsible clerical, office, or administrative work that provided an opportunity to gain specific knowledge and skills related to the functions of a deputy clerk.

• Specialized experience is defined as progressively responsible clerical or administrative experience which includes regularly applying rules, regulations, directives, or laws in the workplace and routinely utilizing specialized terminology and automated software systems or equipment for word processing, data entry, and report generation. Such experience is typically found in law firms, legal counsel offices, banks, credit firms, educational institutions, social service organizations, insurance companies, real estate firms, or title companies.

• Excellent customer service and problem-solving skills with a high level of technical and computer aptitude is required. Able to communicate effectively (orally and in writing).

• Experience and knowledge with electronic case management systems and basic knowledge of federal and local guidelines is required.

EDUCATIONAL SUBSTITUTION

• Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience.

CONDITIONS OF EMPLOYMENT

• Applicants must be a U.S. citizen or eligible to work in the United States.

• Judiciary employees must adhere to the Code of Conduct for Judicial Employees.

• Employees of the United States District Court are hired under excepted appointments and are considered “at will” employees.

• The candidate hired for this position will be subject to an FBI fingerprint record check.

• This position is subject to mandatory electronic funds transfer participation for payment of net pay (direct deposit).

• The U.S. District Court reserves the right to amend or withdraw any vacancy announcement with or without written notice to applicants. If a subsequent vacancy of the same position becomes available within a reasonable amount of time after the original announcement has closed, the Court has the right to select a candidate from the original applicant pool of the original vacancy announcement.

THE DISTRICT OF SOUTH DAKOTA IS AN EQUAL OPPORTUNITY EMPLOYER AND COMPLIES WITH THE FAIR CHANCE TO COMPETE ACT

Job Type: Full-time

Pay: $49,361.00 - $97,098.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Bereavement leave
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person