Deputy Clerk - Accounts Coordinator

Position Summary: Under the general supervision of the City Clerk and/or Treasurer. The Deputy Clerk / Accounts Coordinator performs a variety of administrative, clerical, financial, and customer service duties in support of City operations. Responsibilities include assisting with Clerk functions, elections, public records, board & committee meetings, accounts payable/receivable support and other municipal administrative operations.

Essential Duties and Responsibilities:

• Assist with daily Clerk’s Office operations and administrative support functions
• Provide front desk and customer service assistance to residents, businesses, and visitors
• Assist with election administration and voter registration activities
• Prepare, process, and maintain records, files, permits, licenses, and official documents
• Assist with accounts payable and accounts receivable
• Prepare reports, correspondence, agendas, minutes, and other documents as assigned
• Maintain confidentiality and compliance with applicable laws and regulations
• Support departmental projects, special events, and operational needs as required
• Perform additional duties as assigned

Required Skills / Abilities:

· Previous municipal government experience encouraged

· Strong computer proficiency, including Microsoft Office

· Excellent organizational skills and attention to detail

· Strong interpersonal and communication skills

· Ability to manage multiple priorities and work independently

· Ability to maintain professionalism and confidentiality

Preferred Skills:

• Knowledge of municipal operations and election procedures
• Experience with BS&A or similar municipal software programs
• Accounts payable/accounts receivable experience
• Record management and public meeting support experience

Compensation & Benefits

The City of Douglas offers a starting hourly range of $23–$28 depending on qualifications and experience. Candidates are encouraged to submit their desired salary range for consideration. The City also offers a generous benefits package that supports employee health, retirement, and overall well-being.

Pay: $23.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Education:

• Associate (Preferred)

Experience:

• municipal government : 1 year (Preferred)

License/Certification:

• Michigan Drivers License (Required)

Ability to Commute:

• Douglas, MI 49406 (Required)

Work Location: In person