DEPUTY CLERK /AUDITOR

DEPUTY CLERK/AUDITOR

JOB DESCRIPTION

PERSONNEL STATUS: Full Time

BENEFITS: Health, Dental, Vision, URS Retirement, 401k match, Sick/Vacation, Life Insurance, Long-term Disability

Overview:

Under direction of the County Clerk/Auditor, performs a variety of general administrative, complex clerical duties as needed to expedite the daily processes and statutory obligations of the office of the County Clerk/Auditor. Answers public inquiries related to tax administration; assists in the processing of tax abatement applications and reports; assists in coordinating annual Board of Equalization hearings and May Tax Sale. Serves the voters of Morgan County by performing a variety of specialized clerical and computerized elections services. Transcriptionist for the County Commission.

ESSENTIAL RESPONSIBLITIES AND DUTIES:

Regularly and frequently interacts with customers through telephone calls, email, and in-person visitors. Receives phone calls pertaining to other government offices. Answer questions and/or matters of a technical nature and direct them to the appropriate department. Assists customers in filling out a variety of forms.

Creates and issues marriage licenses in accordance with state law and county policy. Processes returned licenses, checking for completeness and accuracy before filing for permanent retention. Ensure departments compliance with all state regulations related to marriage license processes including vital records, statistics, officiant authorizations and performance of marriages.

Maintain scheduling calendar for county facilities and issue keys to customers.

Attend and transcribe County Commission meetings. File County Commission minutes and packets. Follow up on signed paperwork that must be filed with the Clerk/Auditor's Office. (Commission meetings are held in the evenings).

Attend and transcribe Council of Government meetings. File COG minutes and packets. Follow up on paperwork from the meetings.

Issue business licenses and beer licenses. Assist customers with the County business license process. Maintain business license files and yearly reports. Be well versed in laws regarding business licensing for state and county requirements. Work with other departments to verify all required approvals have been met.

Assist with the County Board of Equalizations. Prepare and organize yearly Board of Equalization hearings, prepare and mail decision letters to applicants, assist petitioners with appeal applications, verify state assessed data. Maintain records of testimony, evidence and minutes of all hearings. Assist petitioners with filing State appeals when necessary.

Assist in preparing and organizing the annual May Tax Sale; arrange for title search bids, send delinquent letters, arrange for title search of properties to be sold, post public notice of Tax Sale, work with Public Surplus to have property listed on website, post public notice to County website.

Assist with necessary preparations for elections. Enter and update voter information. Process returned ballots and scan processed ballots. Assist voters with questions and matters relating to elections.

Manage various permanent records such as contracts, ordinances, resolutions, leases, and minutes. Assures proper filing, monitors access to records and files. Scan documents, make copies and distribute according to government records management laws and guidelines.

Assist with abatements for Disabled Veterans, Circuit Breaker, Hardship, and Blind abatements. Assists claimants in understanding application requirements and identifying any additional required documents.

Assist Independent Auditor and CPA with yearly audit and maintaining required documents for audit.

Receive, sort and coordinate administration of mail.

Other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION, EXPERIENCE AND CERTIFICATIONS:

• High school diploma or equivalent AND

• 2-5 years of general clerical support work experience directly related to the duties described above; OR

• An equivalent combination of education and experience may also be considered

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

• Considerable knowledge of Clerk/Auditor's Office Policies and Procedures and laws, codes, or regulations relevant to work performed.

Advanced skill in using the county's financial system as it relates to assigned job

• Knowledge of laws, codes, regulations, and processes related to state and county tax functions; basic filing systems, alpha and numeric; standard office practices and procedures related to filing and record keeping; working knowledge of laws and regulations governing county accounting responsibilities.

Ability to speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally; use the telephone in a professional and courteous manner; deal with people in a manner which shows sensitivity tact, and

Ability to work with computers and related software; skill in accurately entering and retrieving data on computer; review and/or edit documents for accuracy and

• Considerable knowledge and experience with Microsoft Office products, such as MS Word, and

Skill in reading, writing, and basic math; operating standard office equipment; word processing, data entry and basic

Ability to research methods, techniques, and/or sources of information; exercise initiative, discretion, and judgment in making

• Ability to make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions.

• Read, interpret and apply laws, rules, regulations, policies and/or procedures; abide by laws governing access to public and private records (Government Records Access and Management Act).

Ability to maintain cooperative working relationships with those contacted during the course of work activities; communicate effectively verbally and in writing; understand and follow clear work instructions; distill relevant and useful elements from vast amounts of

• Ability to take initiative in addressing problems in day-to-day

Ability to maintain confidentiality of sensitive records and

• Ability to promote a positive attitude, and motivate peers to work as a

SPECIAL QUALIFICATIONS:

• Must be at least 18 years of age

• Must possess, or obtain within sixty (60) days of hire date, a valid Utah State Driver's License

• Selected applicants may be subject to a background check

PHYSICAL DEMANDS/WORK ENVIRONMENT:

The physical demands of this position and work environment characteristics described are representative of those that must be met or will be encountered by an employee while successfully performing the essential functions of this job.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee regularly sits at a desk, walks, stands or stoops. Works for sustained period of time maintaining concentrated attention to detail. Occasionally lifts, carries, pushes, pulls, or otherwise moves objects weighing up to 30 pounds.

Work requires frequent contact with the public which exposes incumbents to others' illnesses and to individuals that may be angry, agitated, or otherwise upset; work occasionally requires incumbent to work outside of normal working hours. The noise level in the work environment is usually quiet. Work is performed in an office or other environmentally controlled room.

Possible Job Modifications: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of the specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description is subject to change by the County as the needs of the County and requirements of the job change. Duties, responsibilities and activities may change at any time with or without notice.