Deputy Clerk of Court - Part-Time

JOB
Performs clerical and other tasks related to the receipt, review and processing of case filings under the direct supervision of the Clerk of Court or, in his/her absence, under the supervision of the Chief Deputy Clerk. Process, file and scan filings, pleas, documents and journal entries. Issue, fax, and email notifications and subpoenas. Process Commitments, Bonds, Releases and cash receipts. Input fees and witness information. Prepare and file records requests in a timely manner. Other duties may be assigned including but not limited to duties of absent employees.

EXAMPLE OF DUTIES
Answerphones.Process cash, bond, and webreceipts.Process finished cases including input of docket entries, jail & suspension information and case dispositions.Issue personal bonds, releases & commitments as necessary. Docket, scan & email/fax.Assist general public, officers and attorneys at Clerk's Officewindows.Process, docket, scan completed cases, including processing receipts, releases andcommitments.Process, docket, scan and serve Protection Orders, No Contact Orders and TerminationOrders.Process contested cases including entering pleas, attorney names and court dates incourt computersystem.Docketing, scanning & filing for Criminal/Traffic & Civilcases.Process Motions - Docket, scan, file and input motionfees.Docket, scan, e-mail Court Appointed Attorney information andinput fees.Process ex-parte letters and issued notice to party/prosecutor.Issue TransportNotices.Issue, docket and scan subpoenas, returns and notices toappear.Sort mail asassignedInput ,scan, and email/mail/fax journal entries, filings, requests and notices in DOCKET screen, update status and dates in computer.Prepare and process case continuances including court notices by fax, phone andemail.Complete information required in violations screens, status screens and in computerdocket.Process any requests that may requireassistance.Assist with the duties of other deputy clerks when needed. Includes but is not limited to the duties of absent employees.Assist with processing and filing Bench Warrants, License Cancellations and hearingnotices.Input entries received from Probation Department, update case status and filecases.Process Driving Privilege requests.Preparation of Arraignment sheets when employees are unavailable or otherwise needassistance.Process recordsrequests.Assist with any special projects in the Clerk'sOfficeProcess scan and file the court's finishedcases.Other duties asassigned

SUPPLEMENTAL INFORMATION
Knowledge of Court terminology, rules, procedures andoperationsKnowledgeofOhioPublicRecordsLawsandrelatedregulationsregardingrecordsretention anddestructionProficient reading and comprehension skillsAbilitytoperformroutineofficeproceduresincludingtyping,filing,answeringtelep hones, copying, faxing, business writing and providing effective customerserviceAbilitytooperatecomputersoftwareforwordprocessing, spreadsheetcreationand management, database management, and PowerPointpresentationsAbility to enter data accurately andefficientlyAbilitytolearnandcomprehendcourtpolicies,procedures,processesandregulationsAbilitytolistento,communicate,and workeffectivelywithadiversegroupofpeopleAbility to multi-task and perform with evolvingprioritiesAbility to maintain confidentiality, and demonstrate discretion and soundjudgmentAbilitytoestablishandmaintaineffectiveworkingrelationships withsupervisors,Court employees, City employees, Attorneys and members of thepublicAbility tomaintainpropertemperamentanddecorum whileinteractingwithpeoplewhoare often confused, angry and/or openlyhostileAbility to demonstrate initiative in workenvironmentAbilitytosee,hear,sitforextendedperiodsoftimeandoperatestandardofficeequipment requiring manual dexterity, including computers, telephones, fax/copymachines