Deputy Clerk to Tioga County Legislature

Tioga County is looking for a DEPUTY CLERK TO TIOGA COUNTY LEGISLATURE. The work involves responsibility for assisting the Clerk of the Legislature in carrying out the statutory responsibilities of that office. The Deputy performs administrative and clerical duties necessary for the processing of official documents and papers of the County Legislature. The Deputy maintains a variety of Legislative records and assists in gathering data for reports or research. The incumbent provides clerical support to the Clerk as needed and during times of absences, the Deputy acts for and in place of the Clerk. The Deputy is appointed by and serves at the pleasure of the Clerk. The Deputy attends Legislative meetings, prepares agendas and minutes and distributes reports, correspondence, etc., as required. General supervision is exercised over this position by the Clerk through formal discussion and review of completed work. The Deputy must interact with legislators, department heads and other County officials in carrying out assignments and be able to independently exercise good judgment in solving problems. The incumbent in this classification is designated by the Legislature to also serve as Deputy County Auditor and assist in the review of various purchase order and P-card transactions. Does related work as required. The title of Deputy Clerk to the Tioga County Legislature is Unclassified. No civil service test required. Appointment to this title means that an incumbent serves at the pleasure of the Clerk of the Tioga County Legislature.

TYPICAL WORK ACTIVITIES: (Illustrative Only)

• Assists in preparation for Legislature meetings;
• Types agendas as prepared by Clerk;
• Distributes copies of agenda to legislators, department heads, news media, etc.;
• Makes copies of resolutions, acts, local laws for legislators as needed;
• Attends Legislative meetings and takes notes of important incidents to back up recording such as seconds, amendments, important discussions, etc.;
• Makes certified copies of passed legislation to appropriate County officials;
• Types minutes of meetings including local laws, acts, resolutions and public hearings and distributes to legislators;
• Files approved local laws with State Comptroller and Secretary of State;
• Reviews all county department’s purchase order and P-card transactions associated with the payment of various bills for service;
• Schedules Legislative committee meetings and assists in preparation for such meetings;
• Distributes notices of meetings for statutory, standing and special committee meetings;
• Keeps Legislative Calendar and record of attendance;
• Performs research requested by committee chairperson for meetings;
• As requested, attends meetings and takes minutes;
• Supervises the distribution of correspondence, reports, etc.;
• Types correspondence for Clerk, Chairperson and Legislators;
• Maintains records and files of legislative acts, minutes, correspondence, etc.;
• Provides information on legislative actions or activities upon request;
• Assists in the preparation of quarterly, semi-annual and annual reports;
• Assists in the indexing of minutes;
• Assists in processesing local laws as passed by the Legislature;
• Assists in communicating passed local laws to the Chair of the Board of Legislators for public hearing and approval;
• Prepares monthly audits for each department;
• Supports Chair of the Legislature with correspondence, scheduling, administrative duties, and conference reservations;
• Provides customer services as is the first point of contact in the Legislative office;
• Responsible for office purchasing and accounts payable processing;
• Responsible for processing mileage reimbursement incurred by Legislators.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS: Good knowledge of the legislative process of County Legislature; good knowledge of Legislative Manual provisions covering meetings and procedures; working knowledge of the organization, structure and functions of County government and departments; working knowledge of English and business arithmetic; working knowledge of format for legislative documents, papers and minutes; working knowledge of filing procedure used in Clerk’s office; ability to take and transcribe dictation; ability to type accurately; ability to organize data into reports; ability to perform research; ability to present ideas clearly and effectively; ability to establish satisfactory relationships with others; ability to follow oral and written directions; ability to use adding machine accurately; computer knowledge helpful, ability to use an alpha-numeric keyboard.

PREFERRED QUALIFICATIONS: Graduation from high school or possession of a high school equivalency, AND two (2) years of full-time experience (or its part-time equivalent) maintaining financial accounts. Clerical experience involving the taking and transcribing of dictation is preferred. Experience with Munis accounts payable processing is preferred.

Job Type: Full-time

Pay: $42,982.00 - $52,982.00 per year

Benefits:

• 457(b)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person