Deputy Director (Asset & Estate Management) | NAFSA

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan’s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA’s foundational team, contributing to the development of systems, processes, and institutional capabilities.

Responsibilities:

• Lead NAFSA’s asset lifecycle management including acquisition coordination, asset tagging, custody controls, movement tracking, periodic verification, maintenance planning, and disposal/condemnation processes in coordination with Finance & Procurement.
• Maintain centralized asset registers ensuring reconciliation with financial records and full compliance with audit and governance requirements.
• Conduct periodic physical asset verification exercises and ensure timely investigation and resolution of discrepancies with complete documentation.
• Oversee facilities and estate management for headquarters and field formations including maintenance, utilities, workspace planning, infrastructure readiness, and vendor-managed service oversight (security, janitorial, maintenance services).
• Establish and enforce administrative service standards, SOPs, documentation controls, and turnaround benchmarks across general administration functions.
• Supervise general office administration including coordination of support staff, workplace services, office supplies governance, and routine facilities operations.
• Lead fleet and transport management including vehicle allocation controls, trip authorization protocols, utilization monitoring, fuel oversight, maintenance scheduling, logbook management, insurance coordination, and accident reporting compliance.
• Maintain fleet cost analytics (fuel consumption, repairs, maintenance, utilization ratios) and recommend operational efficiency improvements and cost control measures.
• Oversee travel and logistics governance including authorization controls, documentation discipline, coordination support for official visits, inspections, trainings, and operational deployments.
• Monitor vendor performance across administration, facilities, and fleet services ensuring compliance with contract terms, service-level standards, and cost discipline.
• Identify administrative and asset-related risks (asset loss, fleet misuse, vendor underperformance, documentation gaps) and implement structured preventive and corrective controls.
• Prepare periodic dashboards and reports covering asset status, verification outcomes, fleet utilization, vendor performance, and administrative service metrics for management review.
• Ensure audit readiness of all asset, fleet, and administrative records and support internal/external audit processes.
• Perform any other duties assigned by the Director HR & Administration.

Requirements

Education:

• Bachelor’s / Master’s degree (Minimum 16 years education) in Business Administration, Public Administration, Engineering, Supply Chain, or a related discipline (HEC-recognized).

Experience:

• Minimum 8 years of overall professional experience, with at least 5 years of relevant experience in asset & facilities management, general administration, fleet/logistics, or support services governance.
• Demonstrated experience in documentation control, vendor/service management, and compliance/audit readiness in a governance-driven environment.
• Knowledge of public sector asset management practices, internal controls, and audit requirements will be preferred.