Deputy Project Manager

Deputy Project Manager – Job Description

Workplace : Saudi Arabia - Al- Jouf

Overview

The Deputy Project Manager supports the Project Manager in planning, executing, and delivering projects on time and within scope and budget. This role acts as a key point of coordination across teams, helping manage day-to-day project operations, tracking progress, and ensuring that project objectives are met. The Deputy PM may also assume full responsibility for the project when the Project Manager is unavailable.

Key Responsibilities

Project Planning & Coordination

• Assist in developing project plans, schedules, and resource allocations
• Coordinate project activities and ensure tasks are completed according to timelines
• Monitor project milestones and flag delays or risks early
• Help maintain project documentation, including roadmaps, briefs, and reports

Execution & Delivery

• Support cross-functional teams to ensure smooth project execution
• Track deliverables and quality-check outputs before submission
• Facilitate project meetings, prepare agendas, and document action items
• Ensure all team members understand their roles and responsibilities

Risk, Issue & Change Management

• Identify and assess project risks, dependencies, and blockers
• Recommend mitigation strategies and escalate issues when needed
• Assist in managing scope changes and updating project plans accordingly

Stakeholder Communication

• Serve as a secondary point of contact for internal and external stakeholders
• Provide regular status updates and progress reports
• Ensure effective communication flow across teams

Budget & Resource Support

• Help monitor project budgets and expenditures
• Assist in tracking resource utilization and capacity planning

Leadership & Team Support

• Support the Project Manager in guiding team members and maintaining productivity
• Foster collaboration and help resolve team conflicts
• Step in for the Project Manager as necessary

Qualifications

• Bachelor’s degree in business, management, engineering, or related field
• 4-6 years of project coordination or project management experience
• Familiarity with project management methodologies (Agile, Waterfall, Hybrid)
• Strong organizational and multitasking skills
• Excellent communication and stakeholder management abilities
• Proficiency with project management tools (e.g., Jira, Asana, Trello, MS Project)

Preferred Skills

• Project Management certification (CAPM, PMP, or equivalent)
• Experience with cross-functional or technical teams
• Ability to analyze data and generate insights

Ideal Candidate Profile

A proactive problem solver who thrives in a fast-paced environment, has strong attention to detail, and excels at supporting complex projects. They are highly collaborative, adaptable, and comfortable stepping into leadership when needed.