Design Assistant/Office Administrator

About us

At CALLAHAN & PETERS INC., we are passionate about transforming homes into spaces that truly reflect our clients’ lifestyles and personalities. As a collaborative design/build remodeling firm, we pride ourselves on thoughtful design, quality craftsmanship, and creating an exceptional experience for every client.

We are currently seeking an organized, creative, and motivated Design Assistant / Office Administrator to join our growing team in Glenview, IL.

Position Overview

This is an exciting opportunity for someone who enjoys both the creative and organizational sides of the design industry. The ideal candidate is detail-oriented, proactive, and eager to contribute to a fast-paced remodeling and design environment. You will work closely with our team on a variety of residential remodeling projects, with a strong focus on kitchen and cabinetry design, while also supporting daily office operations and client communication.

Responsibilities

Design & Project Support

• Assist with design concepts, selections, and project deliverables, with an emphasis on kitchen and cabinetry design
• Create and modify drawings using design software such as AutoCAD and 2020 Design, including cabinet layouts and elevations
• Track selections, pricing, lead times, and product updates
• Research materials and maintain organized samples and design libraries
• Support client meetings, presentations, and intake coordination
• Attend jobsite visits for measurements, documentation, and field verification
• Coordinate with vendors, subcontractors, and project partners
• Assist with ordering materials and tracking deliveries

Office & Administrative Support

• Maintain organized project files, documentation, and internal systems
• Coordinate daily office operations, supplies, and administrative needs
• Serve as the liaison between accounts payable and the outsourced accounting service.
• Manage insurance, compliance, and vendor documentation
• Prepare meeting agendas and reports
• Answer phones and serve as a professional point of contact for client and vendor inquiries
• Assist with lead tracking and basic marketing initiatives
• Support website updates, social media platforms, and marketing campaigns
• Coordinate project photography and marketing materials

Qualifications

• Strong understanding of design principles, color theory, and spatial aesthetics
• Proficiency in Microsoft Office, Google Workspace, AutoCAD, and 2020 Design
• Excellent organizational and multitasking abilities with strong attention to detail
• Self-motivated with the ability to prioritize tasks and manage multiple projects effectively
• Strong written and verbal communication skills
• Ability to work collaboratively within a team-oriented environment
• Ability to read architectural plans and specifications
• Familiarity with field measurements and construction drawings
• Knowledge of project management principles is a plus
• Experience with budgeting and estimating for design projects is preferred
• Familiarity with standard office procedures and systems.
• Customer service-oriented mindset with strong interpersonal skills.

Why Join Our Team?

At CALLAHAN & PETERS INC., we value creativity, collaboration, and professional development. This position offers the opportunity to gain hands-on experience in residential remodeling while working alongside experienced professionals in a supportive and creative environment.

If you are passionate about design, enjoy working in a collaborative setting, and are excited to grow within the remodeling industry, we would love to hear from you.

Pay: $28.00 - $32.00 per hour

Benefits:

• Paid time off
• Retirement plan

Work Location: In person