Design Purchasing Coordinator

Job Title: Purchasing Coordinator

The Purchasing Coordinator is a highly organized and detail-oriented person who Coordinates the purchasing process for any items ordered on behalf of the clients. The Purchasing Admins pays for the purchases, bills the clients and makes sure that all client bills are paid. The Purchasing Admins also handles all logistics for the purchases including returns, and keeps the Designers and customers up to date on the status of their ordered item.

Key Responsibilities:

• Compile quotes for estimates and ensure accuracy and completeness.
• Route estimates for approval through the design team and obtain client payment.
• Update clients and designers with actual Price for purchased furnishings in relation to estimated costs.
• Coordinate with vendors to ensure that orders are placed and fulfilled properly.
• Coordinate and manage warehousing activities, including researching and securing suitable warehouse facilities for project inventory, overseeing product warehousing, and facilitating coordination for installations.
• Communicate with clients to schedule the delivery of purchased items.
• Enter all scheduling information accurately into project tracking software to keep the clients and designers informed.
• Initiate and facilitate returns, replacements and damages as necessary.
• Track deliveries and ensure timely and efficient shipping logistics.
• Conduct research to identify and introduce new products and vendors to the design team as well as create trade accounts for new vendors.
• Maintain a comprehensive vendor database, including contact information and preferred vendors and negotiate pricing on a yearly basis.
• Provide weekly status reports to the management team and update dashboards to ensure that the designers have updated information.
• Reconcile credit cards in accordance with items purchased for clients.
• Manage ordering of samples and finishes.
• Invoice clients for any project specific items purchased but were not ordered directly through CMR.
• Respond to any customer service inquiries that are received for customer purchases.
• Other responsibilities as assigned by the manager

Qualifications:

• HS Diploma Required
• 3-5 or more years of “Purchasing” experience
• 3-5 or more years of QuickBooks knowledge and experience required
• Fluency in Line of Business Applications, Microsoft Office Suite, and QuickBooks.
• Excellent communication and collaboration skills.
• Strong mathematical aptitude with excellent attention to detail.
• Ability to work efficiently under pressure in a fast-paced environment.
• Collaborative team player with a willingness to assist in various tasks.
• Highly organized and able to prioritize multiple responsibilities effectively.
• Problem-solving skills and ability to find creative solutions to Logistics challenges.
• Ability to work independently and as part of a team, meeting project deadlines.
• A positive, friendly attitude and willingness to learn
• Ability to interact with customers, vendors, and colleagues in a professional manner.

Job Type: Full-time

Pay: $25.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Experience:

• QuickBooks: 3 years (Required)
• Purchasing: 3 years (Required)
• Customer service: 3 years (Required)

Work Location: In person