Design Studio Coordinator at Velvet by Graham & Spencer

Overview: The Design Studio Coordinator supports the design team in day-to-day operations, ensuring the design room runs efficiently. This role is highly hands-on, assisting with sample management, fabric organization, and coordination between design, product development, and production teams.

Key Responsibilities:

Sample & Design Room Management

• Maintain organization of the design room, including racks, shelves, and workspaces

• Track incoming and outgoing samples

• Ensure all samples are properly tagged, labeled, and logged

• Assist in preparing samples for fittings, meetings, and photoshoots

• Maintain seasonal sample archives

Fabric & Trim Coordination

• Organize fabric library, swatches, and trim inventory

• Label and track all incoming fabric submissions from vendors

• Support designers in pulling fabrics and trims for development

• Assist in sending out fabric/trim requests to vendors

Support Design Process

• Assist designers with sketch updates, line sheets, and presentation boards

• Help prepare seasonal boards (concept, color, fabric)

• Maintain design boards and ensure updates are current

• Support in CAD updates (basic Illustrator or PLM input if applicable)

Cross-Functional Coordination

• Work with Product Development and Production teams to track sample status

• Help follow up with vendors on sample shipments and timelines

• Support fittings by preparing garments and taking notes if needed

Administrative Support

• Maintain accurate logs of styles, fabrics, and samples

• Assist with data entry into PLM/ERP systems (if applicable)

• Support calendar milestones (SMS deadlines, fittings, etc.)

• Handle general design room errands and organization tasks

Required Qualifications

• 1–2 years of experience in fashion design or related field (internship acceptable)

• Degree in Fashion Design or related field preferred

• Basic knowledge of garment construction and fabrics

• Proficiency in Adobe Illustrator (Photoshop a plus)

• Strong organizational skills and attention to detail

• Ability to multitask in a fast-paced environment