Development & Admin Coordinator

SUMMARY:
The Development & Admin Coordinator is a generalist in the Development Department who provides logistical, administrative, and project management support for a variety of activities including, but not limited to, special events, donor cultivation activities, third-party events (individuals), volunteer activities, and food drives. This position is responsible for assisting the department in a variety of tasks connected to fundraising, marketing, communication, and events. The coordinator may represent SEMO Food Bank at external events and will build relationships in the community and with the prospective volunteers, donors, and partners, representing the Food Bank through internal and external activities, which may include evenings and weekends.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Helps maintain accurate records of donor tracking, retention, and correspondence—providing data and reports to fundraising and marketing partners

· Assists development department in projects and daily work that needs attention

· Potential activities include meetings, presentations, phone calls, letters, emails, as well as external and internal event attendance

· Works cooperatively with department team members to develop materials, gift receipting, and donor acknowledgement.

· Archives event materials for future reference and succession planning.

· Manages website content

· Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors

· Provides administrative support to ensure efficient office operations

· Coordinates fleet maintenance appointments

· Organizes and schedules meetings and appointments

· Liaises with facility cleaning contractor, catering and technology services

· Maintains the office condition and office supplies inventory and anticipate needed supplies

· Responds to emails and other digital queries and correspondence

· Prepares meeting agendas and takes meeting minutes

· Coordinates logistics for meetings, including room setup and catering

· Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand

· Research as requested and compiles and summarizes information for reports or presentations

· Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations

· Ensures that deadlines are met and adapts to changing priorities

All other duties as assigned, with or without notice.

QUALIFICATIONS:

• High school diploma required; associate or bachelor’s degree preferred.
• 1–3 years of administrative or development experience.
• Proficient in Microsoft Office Suite; experience with CRM systems preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to work with diverse individuals and maintain confidentiality.
• Valid Missouri driver’s license and good driving record.
• Willingness to work occasional evenings and weekends.

WORK ENVIRONMENT:

• Located in Jackson, MO
• Office-based with occasional travel to events or partner sites.
• Flexible part-time schedule with potential for growth.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Work Location: In person