Development and Administrative Coordinator

The Development and Administrative Coordinator’s primary role is to provide administrative support for TLF with an emphasis on fundraising activities. The Development and Administrative Coordinator will manage day-to-day operations of the administrative office and ensure organizational effectiveness and efficiency, be responsible for constituent and gift data entry, coordinating gift acknowledgements and maximizing the organization’s use of the CRM database.

Reports to: Director of Development and Communications

Responsibilities:

• Administrative support

• Answer the phone, monitor voice mail and email and forward messages/emails to appropriate staff members.
• Point person for technology, mailing, shipping, supplies, equipment, and other vendors
• Ensure TLF efficiency is maintained by implementing and maintaining procedures/office administrative systems
• Gather appropriate information and develop agendas for Staff meetings and other designated meetings, including quarterly staff retreats
• Maintain Foundation Master Calendar: meetings, travel, vacations
• Process donations and EFT payments into QuickBooks Online
• Assist with updates of New Employee, BOD Handbooks and Bylaws as needed

• Maximize use of CRM software (Salesforce Nonprofit Starter Pack), related plug-ins and digital fundraising tools (Classy/GoFundMePro) to support TLF:

• Process on and offline gifts and gift acknowledgements.
• Integrate multiple data sources: website registrations, event registrations, online giving, etc., and assure accurate and up-to-date constituents and contact management.
• Create and run reports as requested to support planning, monthly reconciliation, regional and national events, community-based fundraising events, educational and engagement activities, and Board of Directors reporting.
• Maintain BOD lists (including committees: SAB, CAB, liaison, assistants, etc.)
• Support Community Fundraisers, including Facebook and Merch Shop.
• Train Foundation staff to properly use CRM software.

Qualifications:

• Non-profit development experience (healthcare experience preferred).
• Proficiency in Salesforce, required; Nonprofit Starter Pack is preferred.
• Proficiency in Microsoft Office Suite.
• Exceptional interpersonal and organizational skills.
• Familiarity with digital platforms, content management systems, and Adobe Creative Cloud is preferred.
• Compassion for individuals with chronic or rare diseases.
• Familiarity with QuickBooks Online preferred
• Bachelor’s degree required.

Benefits:

• Remote work
• 30 hours/week
• Monday – Friday
• Within business hours of 8:30 am – 5 pm ET
• Must be able to travel as needed for annual TLF Staff Meeting and to support mission-focused conferences
• Hourly Rate: $26.00

Timeline:

• Cover letter, resume and references accepted until December 15, 2025.

Job Type: Part-time

Pay: $24.26 - $26.22 per hour

Expected hours: 30 per week

Work Location: Remote