Development Assistant

Development Assistant

Full-time (40 hours): Monday-Friday, first shift

Pay: starting at $19.00

Sojourner Family Peace Center employs dedicated, hardworking professionals who want to be of service to others and make a difference in Milwaukee and surrounding communities. If you have a desire to help support survivors and work with passionate colleagues, whose personal and professional experience is as diverse as the clients we serve, this may be the position for you.

Overview

The Development Assistant is responsible for administrative support of the Vice President and Chief Development Officer, and the Development team. Working independently with little supervision, the Development Assistant interacts with campaign volunteers and staff and is an important donor-facing member of the Development team.

Total Rewards Program We Provide

Competitive Pay, starting at $19.00/hour

Medical, Dental and Vision Insurance

Short-Term Disability Insurance

Group Life Insurance

403B Retirement Plan with Generous Match

Comprehensive Wellness Program

Flexible Spending Accounts

Generous PTO Policy

5 Wellness Days

Paid Holidays

Employee Assistance Program

Voluntary Benefits through Colonial Life Insurance

Professional Development Opportunities

What are the Job Responsibilities?

1. Provide general administrative support to VP and Development team, including scheduling, correspondence, file maintenance, and project support.

2. Act as a central communications coordinator between campaign leadership, campaign manager, VP, and campaign consultant.

3. Serve as the campaign’s first responder on all inquiries. With a stewardship mindset, triage questions to the appropriate staff, answer volunteer questions, and follow up as appropriate.

4. Organize, help create, and update presentations, materials, correspondence, and solicitation materials.

5. Support VP and Campaign Manager in planning for and follow-up from campaign meetings, including room set up, heavy calendar management to prioritize and schedule meetings, take minutes and distribute, and follow up on assignments made in meetings.

6. Generate, download, and update various spreadsheets.

7. Support VP, Campaign Manager, and fundraisers with fundraising support and activities including tracking donor relationship management. Run reports and communicate tasks that need to be completed. Monitor dashboards, enter contract reports.

8. Develop, implement, maintain, and manage Campaign systems and procedures.

9. Generate, download, maintain and update various tracking reports to ensure accurate and current information on gift and donor totals, solicitation status and prospects. Produce reports and lists.

10. Collaborate with Development Operations and Finance to ensure all campaign gifts and pledges are confirmed in writing, are accurately booked and appropriately coded, and that pledges are appropriately billed.

11. Ability to work a regular time schedule and have regular attendance at the workplace.

12. Practice agency policies and safety in the workplace.

13. Participate in all mandatory meetings and trainings.

14. Uphold and exhibit the agency’s Core Values.

15. All other work-related duties and projects as assigned.

Education and Experience

• A high school diploma is required; Associates or Bachelor’s degree in Business, Communications, or related field is preferred.
• Minimum 3 years of experience providing executive level administrative support, preferably in a fundraising office with prior experience in a comprehensive campaign preferred.
• Strong organization and project management skills with proven analytical and problem-solving abilities and demonstrated proficiency in managing multiple projects at the same time.
• Excellent written and verbal communications skills, with demonstrated experience in drafting correspondence/talking points in the voice of others and with experience to anticipate, recognize problems, bringing recommendations for resolution.
• Word processing, data management and proof-reading skills with Proficiency in MS Word, Excel, PowerPoint and Outlook
• Excellent interpersonal skills with an ability to work in a team environment as well as independently and successfully interact with volunteers.
• Experience in appropriately handling confidential and sensitive information.

Additional Eligibility Qualifications

Communication Skills

Ability to read and comprehend instructions, correspondence, and memos. Ability to prepare letters, database entries, reports, memos, correspondence, and documentation. Ability to effectively communicate with vendors, clients and other employees of the organization.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Other Skills and Abilities

Requires the ability to operate a variety of standard business machines, such as a computer and the job related software, a keyboard, calculator, telephone, FAX, photocopier, postage machine, typewriter, shredder, etc.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position is an office-based position.

Apply using our online application system at http://familypeacecenter.org/careers. The review process will begin immediately and will continue until the position is filled. Please apply and upload your resume directly to our web site; we do not access resumes posted in Indeed.

Sojourner complies with all federal, state, and local employment laws, providing equal employment opportunities without discrimination. In accordance with federal requirements, we will ensure that hiring, promotion, and workplace practices remain aligned with applicable laws and regulations.

Visit our Website at http://familypeacecenter.org