Assistant, Administration for Summer Youth Employment Program

The person hired as the Part-Time Administrative Assistant will be working in the Summer Youth Employment Program (SYEP) located at John Bowne High School in Flushing and/or remotely. The Part-Time Administrative Assistant will report to the SYEP Program Coordinators.

RESPONSIBILITIES

The Administrative Assistant will:

• Organize and maintain documentation and digital files/records, including confidential materials.
• Review participant documents via the SYEP YEPS portal and track status on Google Sheets.
• Draft routine correspondence, emails, memos, and reports as needed.
• Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met.
• Communicate with student applicants, participants, office staff, and visitors.
• Troubleshoot issues in the YEPS Worksite Portal.
• Respond to questions and requests for information.
• Perform other clerical or relevant tasks as assigned by the supervisor.

QUALIFICATIONS:

• High school diploma (or equivalent).
• Current undergraduate or graduate students, as well as recent graduates, are welcome to apply.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and general internet use.
• Excellent time management and ability to prioritize tasks in a fast-paced environment.
• Strong verbal and written communication skills.

ADDITIONAL PREFERRED QUALIFICATIONS:

• 1–2 years of experience in an office setting.
• Experience managing data and generating reports.
• Familiarity with office operations, including equipment maintenance and vendor management.
• Proven ability to remain composed under stress and respond constructively to feedback.
• Ability to analyze and synthesize information from various sources.
• Demonstrated cultural competency and experience working with diverse populations.

JOB DETAILS

• Schedule: Seasonal, Part Time, 19 Hours Per Week
• Salary: $17.5 /hour
• Expected Start Date: ASAP
• Modality: In-person/Hybrid/Remote All Possible

WHY JOIN US?

This is an excellent opportunity to work in a dynamic environment supporting ambitious students and contributing to impactful programs. If you are organized, motivated, and excited to help others succeed, we encourage you to apply!

To Apply: Please submit a cover letter and résumé, as a Word or PDF document only, to afier@commonpoint.org. Please indicate “Administrative Assistant” in the subject line. Due to the high volume of applicants, only qualified candidates will be contacted.