Development Associate

Provide administrative support to the Chief Development Officer (CDO) and Foundation Directors, including managing calendars, coordinating travel arrangements, and tracking expenditures for Development Officers.

Support ongoing administrative and project-based activities of the Development team, including:

• Formatting, typing, and proofreading letters, gift proposals, agendas, and briefing materials.

• Maintaining accurate database entries to track activity and donor moves for the CDO and Development Officers.

• Responding to information requests from faculty, staff, alumni, grateful patients, and others.

• Managing inventory of Foundation materials, brochures, and letterhead.

• Organizing and maintaining confidential donor and financial records.

• Assisting with mailings, special events, and other development activities.

• Using spreadsheets and database programs (including Raiser’s Edge NXT) to maintain accurate donor data.

Assist with gift processing and financial duties as needed.

Answer office phone lines and respond appropriately to inquiries.

Open, review, and distribute mail; manage the Foundation email inbox and ensure timely responses or referrals.

Submit check requests and regularly coordinate with the Finance Department to ensure timely payment.

Prepare donor acknowledgement letters for gifts at all levels within 24–48 hours of receipt.

Conduct basic development research, including prospect identification.

Place phone calls to donors to qualify interest, renew lapsed gifts, and build a donor portfolio over time.

Make thank-you calls regularly and engage donors regarding their reasons for supporting the Foundation.

Provide key support for major special events—including the Wills Eye Ball and annual Golf Outing—including sponsorship outreach, mailing list review, program book development, and day-of-event logistics.

Foster strong working relationships with peers and leadership; act as a collaborative and effective team member.

Accept and apply constructive feedback in support of continuous professional development.

Perform other duties as assigned.