Diamond Inventory Executive

Job Title: Diamond Inventory Executive

Department: Inventory / Operations / Supply Chain
Reporting To: Accounts Head
Location: Surat Office
Employment Type: Full-Time

1. Role Purpose

The Diamond Inventory Executive is responsible for accurate tracking, control, reconciliation, and movement of diamond inventory across all stages—receipt, storage, issue, transfer, and dispatch. The role demands a highly alert, detail-oriented, energetic, and proactive professional who can safeguard high-value inventory while supporting smooth operational flow.

2. Key ResponsibilitiesA. Inventory Management & Control

• Maintain 100% accurate physical and system inventory of diamonds (rough, polished, loose stones, mounted pieces, etc.).
• Record and monitor inward, outward, transfers, returns, and stock adjustments on real-time basis.
• Ensure proper tagging, labeling, coding, and segregation of diamond lots.
• Conduct daily stock updates, batch-wise tracking, and lot reconciliation.
• Identify discrepancies immediately and proactively resolve stock mismatches.

B. System & Documentation

• Update inventory details in ERP / inventory software / Excel trackers with precision.
• Prepare and maintain:
• Stock registers
• Movement logs
• Issue & return slips
• GRNs and dispatch records
• Ensure audit-ready documentation at all times.
• Coordinate with accounts for stock valuation and reconciliation.

C. Physical Verification & Audit Support

• Perform daily, weekly, and monthly physical stock counts.
• Assist internal and external auditors during audits.
• Ensure zero tolerance for unexplained stock variance.
• Investigate root causes of shortages/excess and recommend corrective actions.

D. Coordination & Operations Support

• Coordinate with:
• Production / Sorting / Grading teams
• Sales & Dispatch teams
• Accounts & Compliance departments
• Ensure timely availability of diamonds for production and dispatch.
• Support urgent requirements with quick turnaround and ownership mindset.

E. Security, Compliance & Risk Control

• Follow strict security protocols for handling high-value diamonds.
• Ensure inventory movements follow company SOPs and approval hierarchies.
• Maintain confidentiality of stock data and business-sensitive information.
• Immediately escalate suspicious activity, loss, or irregularity.

F. Continuous Improvement & Proactiveness

• Suggest improvements in inventory processes and controls.
• Actively participate in process automation, digitization, and efficiency initiatives.
• Demonstrate high ownership, energy, and commitment to zero-error operations.

3. Desired Skills & CompetenciesTechnical Skills

• Strong understanding of diamond inventory flow and valuation basics
• Working knowledge of ERP systems / inventory software
• Advanced Excel skills (VLOOKUP/XLOOKUP, Pivot Tables preferred)
• Familiarity with diamond grading parameters (cut, color, clarity, carat – preferred)

Behavioral & Soft Skills

• High energy, enthusiasm, and hands-on working attitude
• Extremely detail-oriented with strong numerical accuracy
• Proactive problem-solver with ownership mindset
• Ability to work under pressure and tight timelines
• High integrity and trustworthiness
• Strong coordination and communication skills

4. Qualification & Experience

• Education: Graduate (Commerce / Management preferred)
• Experience:
• 1–5 years in diamond inventory / jewellery operations (preferred)
• Freshers with strong aptitude and willingness to learn may be considered
• Exposure to diamond manufacturing or trading environment is an advantage

5. Working Conditions

• High-value material handling environment
• Requires alertness, discipline, and integrity
• May involve extended hours during audits, stock counts, or peak operations

6. Ideal Candidate Profile

An energetic, detail-driven, and proactive professional who treats inventory as a business-critical asset, thrives in fast-paced environments, and takes complete ownership of diamond stock accuracy and security.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance

Work Location: In person