Die Shop Scheduler / Tooling Coordinator

Summary
The Die Shop Scheduler/Tooling Coordinator is responsible for building and maintaining the die shop schedule, ensuring tooling is available to support production with at least a two-week buffer. This role owns the office side of the die shop—managing schedules, vendor send-outs, and Quickbase data—while working closely with the Die Shop Supervisor and Lead Man to execute the plan on the floor.

Key Responsibilities

• Scheduling & Planning
  • Build and maintain a rolling 4–6 week die shop schedule covering all mill work and outsourced tooling.
  • Ensure every job is tied to either a mill completion date or an outsourcing plan with vendor and return date.
  • Track lead times and capacity constraints; flag overloads and recommend outsourcing early.
  • Update and publish the schedule weekly (Monday build, Wednesday commitment).
• Coordination & Communication
  • Coordinate with production, engineering, and vendors to align tooling availability with production needs.
  • Communicate changes clearly to the supervisor and management.
  • Work with outside vendors (e.g. H&H) to confirm send-out dates, programs, and weekly capacity.
• Data & Reporting
  • Maintain accurate, current data in Quickbase and related scheduling sheets.
  • Record send-outs, vendor assignments, and expected return dates.
  • Provide weekly reports showing die readiness, load vs. capacity, and buffer status.
• Process Discipline
  • Enforce the rule: no job is promised unless it is on the schedule or on the outsource plan.
  • Drive consistency across all die shop scheduling practices.
  • Eliminate duplicate entry by moving die reviews and records directly into Quickbase.
  
  

Skills and Competencies

• Strong organizational and scheduling skills.
• Computer proficiency required; Quickbase or ERP/CMMS system experience preferred.
  • Intermediate to advanced level of knowledge in Microsoft Office
• Ability to interpret tooling requirements, job orders, and prints.
• Clear communication skills across shop floor, management, and vendors.
• Problem-solving mindset to anticipate conflicts and prevent production delays.
• Ability to manage multiple priorities in a fast-paced environment.

Experience

• Experience in manufacturing scheduling, planning, or tooling coordination.
• Background in die shop, machining, or tooling inventory management a plus.
• Vendor coordination or purchasing experience helpful.

Work Environment

• Primarily computer-facing office role within the die shop environment.
• Regular interaction with shop floor staff and vendors.
• Fast-paced environment requiring accuracy and consistency.