Direct Mail Operations Coordinator (Part-Time, Work From Home)

Job Title: Direct Mail Operations Coordinator (Part-Time, Work From Home)

Location: Houston, TX (must be local)

Job Type: Part-time, 3–10 hours/week
Pay: $18–$22 per hour (1099 contractor to start)

About Us

We’re a small real estate investment company that buys houses directly from local owners and landlords. One of our main lead sources is “neighbor-style” direct mail: simple letters mailed to specific property owners.

The mail already works and produces profitable deals. We’re looking for a reliable, detail‑oriented operator to own the physical side of this channel so the founders can stay focused on talking to sellers and closing deals. You’ll be given clear checklists and processes to run.

What You’ll Do

You will run a small mail “factory” from your home in the Houston area.

1. Printing & Batch Prep

• Receive digital lists and letter templates from us (Google Sheets / Docs).
• Use simple mail merge to print:
• Personalized letters
• Addressed envelopes
• Organize pieces into clearly labeled batches (e.g. “Batch 1 – 500 pcs – Houston Absentee”).
• Check print quality and basic accuracy (names, addresses visible, no obvious misprints).

2. Manage Helpers at Your Home

• Help us find 1–3 part‑time helpers. We approve and pay them; you run them day‑to‑day.
• Schedule helpers for 2–4 hour shifts at your place.
• Set them up with:
• Printed letters and envelopes
• Stamps, return‑address stickers, sealing stickers, tape
• A simple step‑by‑step checklist to follow
• Supervise work:
• Folding, stuffing, stamping, sealing
• Spot‑check random pieces for correct name/address and clean presentation
• Track pieces assigned vs completed per helper.

3. Inventory & Materials

• Store and organize all materials at home:
• Printer (provided), desk/table (provided if needed)
• Paper, envelopes, stamps
• Return‑address labels, sealing stickers, tape, misc. supplies
• Monitor inventory and request reorders before anything runs low.
• Keep everything clearly labeled and separated by campaign and date.

4. Mailing & Reporting

• Bundle completed batches and drop them at the post office (or coordinate pickup).
• Keep a simple log of:
• Batch name
• Date mailed
• Quantity mailed
• Send a weekly summary to the founders:
• Batches completed
• Total pieces mailed
• Hours for you and helpers
• Any issues with quality, printer, or supplies

The process will evolve as we test and simplify (e.g., different paper, fewer stickers). You’ll help implement changes and keep everything organized as we iterate.

What You Need

Must‑haves:

• Live in the Houston area
• Have a car and valid driver’s license
• Have a stable, clean space at home to keep a printer and multiple boxes of supplies
• Comfortable having 1–3 helpers work at your home for short shifts
• Strong attention to detail and organization
• Basic computer skills (Google Sheets / Excel, printing from templates)
• Willing to complete a background check and provide 2 references

Nice‑to‑haves:

• Experience with admin, operations, inventory, or any detail‑heavy work
• Experience using mail merge or printing address labels

Why This Role

• Flexible hours you largely control, as long as deadlines are met
• Clear checklists and expectations instead of constant firefighting
• Low drama, high ownership: when your system runs smoothly, our business grows

If you like being the person who quietly makes everything work behind the scenes, we’d like to talk.

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule

Work Location: Remote