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Director of Equipment and Facilities
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Position Information
Position Title
Director of Equipment and Facilities
Division
Athletics
Department
Athletics Director
Number of hours per week
37.5
Days to be worked
Monday, Tuesday, Wednesday, Thursday, Friday
Months per year
Fiscal (12 months)
If modified, list months
Job Type
Full-Time
Campus
Main Campus
If other location, please indicate
Position Number
111525
Advertised Salary
Commensurate with education & experience
Pay Basis
Monthly
Job Description
Position Summary
The Director of Equipment and Facilities is responsible for the comprehensive leadership, planning, and management of all athletic equipment and facility operations within the Department of Athletics. This position oversees the procurement, maintenance, and distribution of athletic equipment, as well as the maintenance, scheduling, and operational readiness of athletic facilities. The Director ensures that all athletic programs are properly equipped, facilities are safe and functional, and events are executed efficiently. The position provides strategic oversight of budgets, staff supervision, vendor relationships, and compliance with institutional and NCAA standards.
Key Responsibilities
Strategic Leadership and Administration
- Provide overall direction and strategic planning for the equipment and facilities operations of the athletics department.
- Develop and manage operational budgets related to equipment, facility maintenance, and event logistics.
- Supervise professional and student staff responsible for equipment operations, facility upkeep, and event setup.
- Establish and maintain policies, procedures, and best practices for equipment distribution, facility maintenance, and safety standards.
- Collaborate with department leadership to align equipment and facility operations with the strategic goals of the athletics program.
Equipment Operations Management
- Oversee the procurement, inventory, and lifecycle management of all athletic equipment, uniforms, and gear for varsity programs.
- Negotiate and manage vendor relationships, contracts, and purchasing agreements to ensure cost-effective and timely acquisition of equipment.
- Implement systems for inventory tracking, repair, replacement, and disposal of outdated or damaged equipment.
- Ensure that all equipment meets safety, compliance, and performance standards as required by the NCAA, conference, and institutional regulations.
- Coordinate with coaches to assess and fulfill program-specific equipment needs.
Facility Management and Maintenance
- Direct the scheduling, upkeep, and operation of all athletic facilities, ensuring readiness for practices, competitions, and special events.
- Oversee facility maintenance projects, including repairs, upgrades, and inspections, in coordination with university facilities staff.
- Ensure that athletic venues meet safety, accessibility, and compliance standards.
- Manage the inventory of facility-related supplies and coordinate preventive maintenance programs.
- Evaluate facility usage to optimize scheduling efficiency and resource allocation across sports programs.
Event Operations Oversight
- Provide leadership for game-day and event operations, including facility setup, staffing, and equipment logistics.
- Collaborate with events and operations staff to ensure seamless execution of home competitions and special events.
- Oversee event preparation to ensure all facility and equipment needs are met for teams, officials, and spectators.
- Serve as a primary point of contact for facility and equipment matters during athletic events.
Fiscal and Operational Oversight
- Develop and manage annual budgets for equipment, facility maintenance, and event operations.
- Monitor expenditures to ensure compliance with budgetary and procurement policies.
- Prepare and maintain accurate records and reports related to equipment inventory, facility usage, and operational efficiency.
- Identify cost-saving opportunities and efficiency improvements across operational areas.
Safety, Compliance, and Risk Management
- Ensure all facilities and equipment meet NCAA, conference, and institutional safety and compliance standards.
- Develop and enforce departmental safety protocols and risk management practices.
- Work closely with compliance and risk management staff to uphold institutional and regulatory standards.
Other Duties as Assigned
- Represent the department on committees and in meetings related to facility planning, capital projects, and equipment management.
- Support departmental initiatives, community outreach, and special projects as needed.
- Contribute to a culture of collaboration, professionalism, and service within the athletics department.
Minimum Qualifications
- Bachelor’s degree in Sports Management, Facility Management, Business Administration, or a related field required; Master’s degree preferred.
- Minimum of 3-5 years of experience in athletic equipment management, facility operations, or event coordination, preferably at the collegiate or professional level.
- Demonstrated leadership and supervisory experience.
- Comprehensive knowledge of athletic equipment standards, facility operations, and NCAA compliance.
- Strong fiscal management skills and experience with budget oversight.
- Excellent communication, organizational, and problem-solving abilities.
- Ability to work collaboratively with coaches, administrators, and external vendors.
- Proficiency in Microsoft Office Suite and relevant inventory or facility management software.
- Ability to work evenings, weekends, and holidays in support of athletic events and operations.
Physical Requirements
- Ability to lift and transport equipment (up to 50 lbs.) as needed.
- Capacity to stand and move for extended periods, including during event setup and breakdown.
- Willingness to work in various environmental conditions during indoor and outdoor events.
Special Instructions to Applicants
Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.
Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.
An unofficial transcript may be attached in the “Transcript” section.
You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.
Open Date
11/26/2025
Close Date
12/16/2025
Job Category
Administrative/Professional
Requisition Number
Benefits
Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.
Quick Link
Reference Letter
References
Minimum References Required
2
Recommendation Deadline
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required DocumentsOptional Documents
- CV/Resume
- Cover Letter
- Transcript 1
- Transcript 2
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