Director of Facilities

Director of Facilities

TITLE: Director of Facilities
REPORTS TO: President & CEO
FLSA: Exempt
SALARY RANGE: $70,000–$80,000 annually

POSITION PURPOSE

The Director of Facilities is SPCA Cincinnati’s primary facilities strategist and hands-on operational leader. This role ensures that every campus across our organization is well-maintained, safe, functional, and aligned with long-term organizational growth. It blends high-level planning and capital oversight with daily, on-the-ground problem solving.

The Director is responsible for developing SPCA Cincinnati’s first Facilities Master Plan—a comprehensive roadmap for the repair, replacement, and evolution of our buildings and systems. They will lead the creation of this plan from the ground up; oversee capital projects; forecast system lifecycles; and advise leadership on long-range needs, risks, and opportunities.

Additionally, a major component of this role is overseeing one of SPCA Cincinnati’s most significant capital investments in decades: the construction of a new Medical Center and the renovation of our current medical clinic into a new, expanded Foster Center. This project is expected to break ground in spring 2026 and will require close coordination with architects, contractors, leadership, and the board. The Director of Facilities will serve as SPCA Cincinnati’s internal project lead—ensuring the project stays on schedule, on budget, and aligned with our mission and operational needs.

Equally important, the Director manages real-time operational needs: repairing a kennel gate, patching a wall, trimming trees, fixing leaks, transporting equipment between campuses, coordinating emergency repairs, and responding quickly to unexpected challenges.

This role is ideal for someone who excels at spanning both strategic vision and real-time operational response—and who is motivated by meaningful responsibility, visibility, and impact.

SCOPE OF RESPONSIBILITY

The Director oversees all facilities, buildings, grounds, vehicles, and capital projects across:

• Sharonville Campus – 11900 Conrey Rd.
• Blue Ash Warehouse – 11471 Deerfield Rd.
• Farm Facility – 7737 State Route 128
• Colerain Campus – 3949 Colerain Ave. (full control returning by end of 2026)
• OTR Adoption Storefront – Opening 2026

They manage all vendors, contractors, inspectors, fleet maintenance partners, and external partners to ensure safe, efficient, and mission-aligned operations.

ESSENTIAL DUTIES & RESPONSIBILITIES

Strategic Leadership & Master Planning

• Develops and maintains a 3–5 year Facilities Master Plan.
• Conducts facility assessments and lifecycle analyses for major systems.
• Advises CEO, senior leadership, and Board committees on capital priorities and risks.
• Leads planning for new buildings, expansions, and major upgrades.
• Ensures compliance with zoning, permitting, environmental, and USDA/animal-facility requirements.

Major Capital Projects – Medical Center & Foster Center

• Serves as internal project lead for the construction of SPCA Cincinnati’s new Medical Center and the renovation of the current clinic into an expanded Foster Center.
• Coordinates all phases—from design through construction, inspections, and occupancy.
• Works closely with contractors, architects, leadership, and Board committees.
• Ensures projects remain on schedule, on budget, and aligned with operational, animal-welfare, and community programming needs.
• Provides regular progress updates to senior leadership and the Board.

Capital Projects & Budget Management

• Leads the annual facilities operating budget and multi-year capital budgets.
• Prioritizes investments based on data, facility condition, and strategic goals.
• Presents updates to senior leadership and Board committee.
• Manages additional capital projects from concept through completion.

Facilities Operations & Maintenance

• Oversees preventive, predictive, and corrective maintenance activities.
• Ensures consistent safety and operational standards across all sites.
• Performs daily hands-on repairs as needed.
• Maintains maintenance protocols and ensures successful inspections.

Vendor & Contractor Management

• Selects, negotiates with, and manages all contractors and consultants.
• Ensures work meets scope, quality, timeline, and budget expectations.
• Serves as liaison with architects, engineers, municipal officials, and inspectors.

Campus Operations, Safety & Emergency Response

• Oversees groundskeeping, landscaping, snow/ice removal, and general campus presentation.
• Ensures emergency and life-safety systems are reliable and regularly tested.
• Leads response to urgent disruptions (HVAC failures, leaks, power outages).
• Maintains safety standards for staff, volunteers, animals, and visitors.

Hands-On Technical Support

• Performs minor repairs (kennel gates, drywall, plumbing, electrical).
• Troubleshoots equipment and infrastructure issues.
• Assists with inter-campus transport of animals, equipment, and supplies.

Records, Compliance & Reporting

• Maintains maintenance logs, inspection records, and lifecycle tracking.
• Prepares updates for leadership and Board committees.
• Ensures compliance with all regulatory requirements.

PEOPLE & TEAM EXPECTATIONS

• Builds strong partnerships across Operations, Medical, HR, Development, and Animal Care.
• Communicates clearly with both technical and non-technical audiences.
• Represents SPCA Cincinnati professionally with external partners.
• Helps evaluate long-term staffing needs as the organization grows.

CORE COMPETENCIES

Leadership • Strategic Thinking • Budget Management • Vendor Management
Project Management • Risk Assessment • Technical Problem Solving
Communication • Accountability • Time Management • Results Orientation

QUALIFICATIONS

Required

• Bachelor’s degree in facilities, engineering, construction, architecture, or related field—or equivalent experience.
• Strong mechanical aptitude and experience with building systems.
• Strong written and verbal communication skills.
• Valid driver’s license; clean driving record.
• Ability to manage multiple sites and respond to emergencies.
• Ability to work flexible hours.

Preferred

• Multi-site facilities management experience.
• Experience with capital planning or construction project management.
• OSHA or trade certifications.
• Experience working independently in high-responsibility environments.

PHYSICAL & ENVIRONMENTAL REQUIREMENTS

• Ability to lift 50 lbs and perform physical tasks.
• Comfort in indoor, outdoor, and animal-care environments.
• Ability to work in varying weather conditions.