Director of Operations Assistant

Director of Operations Assistant

Revision Date: 3/9/2026

Schedule: Part-Time, 15–20 hours/week

Job Title: Director of Operations Assistant

Department: Operations

Exempt Status: Non-exempt hourly

Supervisor: Director of Operations

Reports To: Director of Operations

Compensation: $19-$21/hr., based on experience

General Job Description:

The Director of Operations Assistant supports Excel Development Co. Inc.’s mission in housing individuals and families by providing dedicated administrative and operational support directly to the Director of Operations. This part-time role (15–20 hours per week) helps the Director stay organized, on schedule, and on top of communications—handling the day-to-day details that keep operations running smoothly. Because this is a newly created position, the ideal candidate is adaptable and willing to grow with the role as responsibilities evolve.

To learn more about the mission and details of Excel Development, please visit www.exceldev.org.

Routine Contacts:

Director of Operations, Excel Managers and Administrators, CEO, Excel Staff, and business partners such as Mental Health Agencies and other involved parties.

Major Duties and Responsibilities:

Calendar & Schedule Management

• Manage the Director’s calendar, including scheduling and coordinating all meetings and appointments
• Communicate with internal and external contacts on the Director’s behalf regarding scheduling
• Block time for personal appointments and out-of-office commitments that occur during the workday, preventing scheduling conflicts
• Proactively protect the Director’s time by building in focus blocks and buffer time between commitments

Email Management

• Monitor and triage the Director’s inbox, flagging urgent or time-sensitive items for prompt attention
• Draft routine responses and communications on behalf of the Director
• Identify action items within emails and block corresponding time on the calendar as needed

Meeting Agendas & Notes

• Prepare meeting agendas and distribute them to participants in advance
• Manage and organize transcribed meeting notes (via Otter AI)
• Identify key decisions and action items from meeting notes and route them to the appropriate people

Light HR & Recruiting Support

• Post job listings to relevant job boards based on Director-provided job descriptions
• Review incoming applications against criteria set by the Director and forward qualified candidates
• Send onboarding documents and coordinate new hire logistics as directed
• Other duties as assigned

Qualifications:

• 1–3 years of experience in an administrative, assistant, or coordinator role
• Strong organizational skills and attention to detail
• Comfortable managing a senior leader’s calendar and email with a high degree of ownership
• Clear, professional written communication skills
• Ability to work independently and follow through without being reminded
• Responsive to real-time requests — comfortable receiving a text or email asking for a quick calendar update and acting on it promptly
• Proficiency with standard productivity tools such as Microsoft Office, Google Workspace, or similar
• Familiarity with scheduling or note-taking tools such as Otter AI
• Comfort with light HR or recruiting administrative tasks
• Commitment to the mission and values of Excel Development Co., Inc.

Physical Demands:

Sitting and standing for extended periods of time; walking; bending at the waist; dexterity of hands

and fingers to operate a computer terminal; hearing and speaking to exchange information in

person or on the telephone; seeing to read and analyze data.