Director of Procurement

Job Title: Director of Procurement

Reports To: General Manager

Summary: The Director of Procurement is responsible for managing the company's full purchasing lifecycle. This role is ideal for a highly organized, detail-driven professional who thrives in a dynamic hospitality environment and enjoys taking ownership of multiple interconnected functions. They will be both a strategic leader and a hands-on operator, supporting everything from contract negotiations to ensuring our receiving and inventory processes run smoothly day-to-day. This position plays a crucial role in safeguarding financial performance, quality standards, and operational consistency across the property.

**Compensation commensurate with experience.

Essential Duties and Responsibilities:

• Develop and execute the overall purchasing strategy for the entire organization, ensuring alignment with company goals via objectives, policies, priorities and operating procedures in the purchasing lifecycle.
• Identify, evaluate, and onboard new suppliers while maintaining strong relationships with existing vendors.
• Ensure that all purchases made are in accordance with all applicable purchasing laws and policies, including but not limited to those adopted by Florida State Statutes.
• Procure materials, supplies, equipment, and services according to established policy.
• Develop and issues solicitations, RFP's, RFQ's, and formal and informal bids on behalf of the resort.
• Review and approve requisitions based on budget.
• Manage supplier performance, lead times, and delivery schedules.
• Coordinate cycle counts, physical inventories, and reconciliation of inventory variances
• Negotiate contracts, pricing, and terms with suppliers across entities to optimize cost savings and performance.
• Analyzes bids and proposals and prepares recommendations based on results.
• Train departments on procurement guidelines.
• Analyze purchasing and inventory metrics; identify areas for improvement in cost control, workflow, and vendor management
• Oversee daily purchasing operations, including placing purchase orders, expediting materials, and maintaining accurate records and inventory levels in the ERP system.
• Monitor and manage inventory levels to meet production needs while minimizing excess and obsolete stock
• Assist other departments in determining the most suitable product or service to meet their needs, considering the objectives of the entire organization
• Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
• Discusses defective or unacceptable goods or services with quality, users, vendors, and others to determine the root cause and source takes appropriate corrective action.
• Review and approve invoices for payment.
• Drive process improvements to streamline procurement and material flow between departments.
• Maintains knowledge of the market, in addition to current prices and fair rates for purchased goods
• Performs other job duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty with confidence. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

• A college degree in related fields like business administration or closely related field.
• A minimum of 5 years’ experience in procurement management.
• Proven experience in budgeting, financial planning, and ensuring the financial success of the resort relative to procurement.

Knowledge, Skill, and Ability Requirements

• Knowledge of principles and practices of centralized purchasing, including purchasing ethics and standards, inventory standards and control, contract negotiations and competitive bidding.
• Knowledge of laws, regulations and procedures applicable to purchasing.
• Knowledge of administrative operations, budget procedures, and financial reporting systems.
• Knowledge of the grades and qualities of commodities, market practices, price trends, pricing methods, and sources of supply.
• Knowledge of accounting principles as they relate to procurement and maintenance of purchasing records.
• Ability to evaluate current market conditions, pricing, sources of supply and services.
• Ability to communicate effectively both orally and in writing.
• Ability to establish effective working relationships with employees, officials, and vendors.
• Ability to prepare understandable spreadsheets and statistical reports to analyze data and discern underlying problems.
• Ability to organize and evaluate data to develop logical conclusions.
• Must be an effective change agent driven to inspire and implement change with excellent customer service, leadership, and communication skills.

Key Competencies

Key Competencies include strong work ethic, attention to detail, problem solving, excellent communicator, and integrity. Adhering to our Core Values includes being guest-centric, teamwork, respect, pro-active, accountable, learning, and sustainable.

Language Skills

Must be able to speak, read, write, and comprehend the English language. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Other Qualifications:

Availability

Flexibility depends on business demand. Large weekend events may require working on a Saturday or Sunday on occasion.

License Requirements

Valid driver’s license that has been in effect for at least three years, with no major violations and no more than two minor violations in the past three years; Certified Procurement Manager (CPM) preferred.

Rules and Regulations

All employees must adhere to all safety rules and regulations required by local, State and Federal authorities, wear the appropriate personal protective equipment necessary to perform the job in a safe manner and will follow all safety rules per the Company’s Safety Policy.

Work Environment

The work environment is primarily office and store-based, however, will require regular assistance with deliveries and/or counting inventory located in outside areas of the resort.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand for long periods of time frequently; reach with hands and arms; talk and hear. The employee will walk and stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee must be able to lift 25 pounds regularly and over 25 with assistance, as needed, as part of the daily responsibilities.